Document Imaging Coordinator

AppleOne Employment Services; Novato (CA); On-site; USD 50,000 - 80,000; Full time

Job summary

AppleOne Employment Services is supporting a banking client in hiring a Document Imaging Coordinator to manage imaging, archiving, retrieval, and records management. The role focuses on accuracy, security, and regulatory compliance in a fast-paced setting.

The ideal candidate will have banking document management experience and familiarity with OnBase, SQL, archival systems, and strong Excel/Word/Outlook skills to assist audits and controls.

Qualifications

• Banking experience with document or records management.
• Advanced OnBase (Optima) expertise.
• Archival System experience.
• Knowledge of SQL and FIS Core System.
• Familiarity with FOS Statement Output Service.
• Strong Microsoft Office skills (Excel, Word, Outlook).
• Excellent organization and communication skills.

Responsibilities

• Oversee document imaging, archiving, retrieval, and quality control.
• Monitor daily workflow and ensure compliance deadlines are met.
• Support document management systems and process improvements.
• Maintain records, statements, and offsite storage.
• Partner with bank departments to support audit, compliance, and records management.

Skills

Organizational skills

Communication skills

Microsoft Office proficiency

Tools

OnBase (Optima)

Archival System

SQL

FIS Core System

FOS Output Service

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Our client is hiring a Document Imaging Coordinator to support document imaging, records management, and archiving in a fast-paced banking environment. This role oversees document integrity, imaging, archiving, retrieval, and compliance while providing operational and technical support across the bank.

What You'll Do:

• Oversee document imaging, archiving, retrieval, and quality control
• Monitor daily workflow and ensure compliance deadlines are met
• Support document management systems and process improvements
• Maintain records, statements, and offsite storage
• Partner with bank departments to support audit, compliance, and records management

What We're Looking For:

• Banking experience with document or records management
• Advanced OnBase (Optima)
• Archival System experience
• Knowledge of SQL and FIS Core System
• Familiarity with FOS Statement Output Service
• Strong Microsoft Office skills (Excel, Word, Outlook)
• Excellent organization and communication skills

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

• For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program: https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.