Document Controls Specialist

Top Stack; Huntsville (AL); On-site; USD 42,000 - 65,000; Full time

Job summary

Top Stack in Huntsville, AL seeks a detail-oriented Document Control Specialist for an on-site, contract-to-hire role. You will manage, organize, and maintain critical project and company documentation, with a focus on accuracy and compliance.

The ideal candidate has hands-on Adobe Acrobat Pro experience to edit, format, and secure documents, and is proficient with MS Office and SharePoint to support EDMS workflows.

Qualifications

• 2–5 years of dedicated experience in document control or records management.
• Advanced proficiency in Adobe Acrobat for editing, formatting, and redaction.
• Strong Microsoft Office Suite and SharePoint skills.
• On-site at Huntsville, AL facility.

Responsibilities

• Document Management: Maintain, track, and archive technical documentation, drawings, procedures, and changes.
• Adobe Acrobat Editing: Perform advanced editing, formatting, form creation, page manipulation, and redaction using Adobe Acrobat.
• Quality Assurance: Review documents for accuracy, formatting, completeness, and compliance.
• Version Control: Implement and oversee version control to ensure current revisions are used.
• Distribution Management: Coordinate internal and external distribution of project documents.
• System Organization: Upload and organize files within the EDMS.

Skills

Attention to detail

Document control

Tools

Adobe Acrobat Pro

Microsoft Office Suite

SharePoint

Job description

We are seeking a detail-oriented and experienced Document Control Specialist for an on-site, contract-to-hire opportunity in Huntsville, AL. In this role, you will manage, organize, and maintain critical project and company documentation. The ideal candidate will have extensive hands‑on experience utilizing Adobe Acrobat Pro to edit, format, and secure professional documents, ensuring strict adherence to industry standards and company protocols.

Key Responsibilities

• Document Management: Maintain, track, and archive technical documentation, drawings, procedures, and change orders.
• Adobe Acrobat Editing: Perform advanced editing, text formatting, form creation, page manipulation, and redaction using Adobe Acrobat.
• Quality Assurance: Review incoming and outgoing documents for accuracy, proper formatting, completeness, and compliance.
• Version Control: Implement and oversee strict version control protocols to ensure teams always utilize the most current document revisions.
• Distribution Management: Coordinate the internal and external distribution of project documents, maintaining accurate distribution logs.
• System Organization: Upload, categorize, and organize files within the electronic document management system (EDMS).

Required Qualifications

• Experience: 2–5 years of dedicated experience in document control, records management, or a closely related field.
• Technical Skills: Advanced proficiency in Adobe Acrobat (specifically document editing, page compilation, form creation, and text manipulation) is required.
• Software Proficiency: Strong working knowledge of Microsoft Office Suite (Word, Excel, SharePoint).
• Location: Ability to work 100% on-site at our Huntsville, AL facility.
• Attention to Detail: Exceptional proofreading capabilities with a sharp eye for typos, formatting inconsistencies, and missing data.

Preferred Qualifications

• Experience working within engineering, aerospace, defense, or construction industries (highly common in the Huntsville area).
• Familiarity with specific Electronic Document Management Systems (EDMS) like SharePoint, Windchill, or Meridian.
• Prior experience in a contract-to-hire or project-based environment.