Document Control Specialist

DataOne Construction; Vineland (NJ); On-site; USD 65,000 - 90,000; Full time

Job summary

DataOne Construction seeks a detail-oriented Document Controller on an on-site project. You will manage drawings, submittals, RFIs, and correspondence, enforcing procedures and version control to ensure accurate, timely distribution of documents across teams.

You will coordinate with project managers, engineers, and subcontractors, maintaining both digital and physical filing systems, generating control reports, and archiving files as needed.

Qualifications

• Minimum of 3 years of document control or records management experience in a corporate or industrial environment.
• Experience creating, reviewing, and approving documents and maintaining control procedures.
• Cross-functional collaboration to ensure policy compliance.

Responsibilities

• Manage and maintain all project documentation, including drawings, submittals, RFIs, and correspondence.
• Implement and enforce document control procedures and filing systems.
• Ensure proper version control and distribution of all project documents.
• Maintain document workflows and track document status from receipt through approval.
• Coordinate with project managers, engineers, and subcontractors for timely document processing.
• Create and maintain project filing systems (digital and physical).
• Generate document control reports and maintain logs.
• Archive and retrieve project documents as needed.

Skills

Document control

Attention to detail

Organizational skills

Communication skills

Independent work

Education

Bachelor's degree in Business Administration / Information Management

Tools

SharePoint

Microsoft Word

Microsoft Excel

PowerPoint

Job description

We are seeking a detail-oriented Document Controller to join our team. This is an on-site position located at an active construction site where you'll play a critical role in managing project documentation and ensuring seamless information flow throughout the project lifecycle.Key ResponsibilitiesManage and maintain all project documentation, including drawings, submittals, RFIs, and correspondenceImplement and enforce document control procedures and filing systemsEnsure proper version control and distribution of all project documentsMaintain document workflows and track document status from receipt through approvalCoordinate with project managers, engineers, and subcontractors for timely document processingCreate and maintain project filing systems (both digital and physical)Generate document control reports and maintain logsEnsure compliance with project specifications and company standardsArchive and retrieve project documents as neededRequired Education:- Bachelor's degree in Business Administration, Information Management, or a related field. Equivalent work experience may be considered in lieu of a degree.Required Experience:- Minimum of 3 years of experience in document control or records management within a corporate or industrial environment.- Proven track record in managing document control processes, including the creation, review, and approval of documents.- Experience working with cross-functional teams to ensure compliance with document control policies and procedures.Required Skills and Abilities:- Proficiency in Microsoft Suite (Word, Excel, PowerPoint) for document creation and management.- Expertise in using SharePoint for document storage, retrieval, and collaboration.- Strong attention to detail and organizational skills to manage large volumes of documents effectively.- Excellent communication skills, both written and verbal, to interact with team members and stakeholders.- Ability to work independently and prioritize tasks in a fast-paced environment.- Familiarity with electronic document management systems (EDMS) and document control software is a plus.