Document Control Technician

Mesa Associates, Inc.; Crown Point (IN); On-site; USD 45,000 - 65,000; Full time

Job summary

Mesa Associates, Inc. is seeking a Document Control Technician to provide mid-level support for document management within Mesa’s PMO business unit.

This role is responsible for maintaining accurate records, ensuring compliance with document control standards, and supporting project teams with timely distribution and tracking of engineering documentation. The Document Control Technician works under moderate supervision and is expected to independently manage routine document workflows and

Qualifications

• Minimum: 6 years of experience as a Document Control Technician or a 4-year degree with 2–3 years of field document control experience.
• Experience in document control, records management, or administrative support.
• Detail oriented with capability to carry out tasks with accuracy and completeness.
• Self-starter and able to work independently to meet deadlines.

Responsibilities

• Receiving, reviewing, and processing engineering documents, drawings, and specifications.
• Maintaining document control systems, databases, and logs with accurate metadata.
• Ensuring version control and proper archiving of superseded documents.
• Preparing transmittals, submittals, and document packages for internal and external distribution.
• Coordinating document reviews and tracking responses from project stakeholders.
• Ensuring compliance with client and internal document control standards.
• Assisting with audits and quality checks of document records.
• Supporting project teams with document retrieval, formatting, and troubleshooting.

Skills

Doc control

Versioning

MS Office

Communication

Independent work

Education

Bachelor's degree or similar

Associates preferred

Tools

Document management platforms

Job description

Project Management Office / Corporate Services

This position is not eligible for recruiting or sourcing by outside parties. Disclaimer: Be cautious and only respond to emails from our “mesainc.com” domain. We will never ask for sensitive information, such as bank account details, SSN, etc., via email. If you receive any communication asking for such information, it is not from Mesa. For any concerns, or to verify the authenticity of a message, please contact us through our official channels.

Mesa seeks a Document Control Technician. The Document Control Technician role provides mid-level support for document management processes within Mesa’s PMO business unit. This role is responsible for maintaining accurate records, ensuring compliance with document control standards, and supporting project teams with timely distribution and tracking of engineering documentation. The Document Control Technician works under moderate supervision and is expected to independently manage routine document workflows and contribute to quality assurance efforts.

Responsibilities

• Receiving, reviewing, and processing engineering documents, drawings, and specifications.
• Maintaining document control systems, databases, and logs with accurate metadata.
• Ensuring version control and proper archiving of superseded documents.
• Preparing transmittals, submittals, and document packages for internal and external distribution.
• Coordinating document reviews and tracking responses from project stakeholders.
• Ensuring compliance with client and internal document control standards.
• Assisting with audits and quality checks of document records.
• Supporting project teams with document retrieval, formatting, and troubleshooting.

Competencies

• Solid understanding of document control systems and versioning protocols.
• Proficiency in Microsoft Office, Adobe Acrobat, and document management platforms.
• Strong organizational and time management skills.
• Effective communication and problem-solving abilities.
• Ability to work independently and prioritize tasks under deadlines.

Education and Experience

Minimum:

• 6 years experience working as a Document Control Technician OR a 4-year business degree or similar AND 2-3 years of field project document control experience.

Notice to External Search Firms:

Mesa Associates, Inc. and its subsidiaries do not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Mesa Associates, Inc. Talent Acquisition engages with approved search firms directly for specific hiring needs.

Qualifications

Education

Preferred

Associates

Experience

Required2 years

Experience in document control, records management, or administrative support.

Behaviors

Required

Detail Oriented:

Capable of carrying out a given task with all details necessary to get the task done well

Motivations

Required

Self-Starter:

Inspired to perform without outside help

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.