Document Control Technician

Mesa Associates, Inc.; Chicago (IL); On-site; USD 60,000 - 80,000; Full time

Job summary

Mesa Associates, Inc. is seeking a Document Control Technician to maintain accurate records, ensure compliance with document control standards, and support project teams with timely distribution and tracking of engineering documentation.

Under moderate supervision, you will manage routine document workflows, coordinate reviews, and assist with audits and quality checks. Strong skills in MS Office, Acrobat, and document management platforms are required, with a minimum of 2–3 years of relevant

Qualifications

• 6 years experience as Document Control Technician OR a 4-year business degree or similar AND 2-3 years of field project document control experience.
• Experience in document control, records management, or administrative support.
• Detail oriented with strong organizational and communication skills.

Responsibilities

• Receiving, reviewing, and processing engineering documents, drawings, and specifications.
• Maintaining document control systems, databases, and logs with accurate metadata.
• Ensuring version control and proper archiving of superseded documents.
• Preparing transmittals, submittals, and document packages for internal and external distribution.
• Coordinating document reviews and tracking responses from project stakeholders.
• Ensuring compliance with client and internal document control standards.
• Assisting with audits and quality checks of document records.
• Supporting project teams with document retrieval, formatting, and troubleshooting.

Skills

Document control systems

MS Office

Adobe Acrobat

Document management platforms

Organizational skills

Time management

Communication

Problem-solving

Independent work

Education

4-year degree or equivalent

Associates preferred

Tools

Microsoft Office

Adobe Acrobat

Document management platforms

Job description

PDS 12 / Power Delivery Substation

This position is not eligible for recruiting or sourcing by outside parties.
Disclaimer: Be cautious and only respond to emails from our "mesainc.com" domain. We will never ask for sensitive information, such as bank account details, SSN, etc., via email. If you receive any communication asking for such information, it is not from Mesa. For any concerns, or to verify the authenticity of a message, please contact us through our official channels.

Mesa seeks a Document Control Technician. This role is responsible for maintaining accurate records, ensuring compliance with document control standards, and supporting project teams with timely distribution and tracking of engineering documentation. The Document Control Technician works under moderate supervision and is expected to independently manage routine document workflows and contribute to quality assurance efforts.

Responsibilities

• Receiving, reviewing, and processing engineering documents, drawings, and specifications.
• Maintaining document control systems, databases, and logs with accurate metadata.
• Ensuring version control and proper archiving of superseded documents.
• Preparing transmittals, submittals, and document packages for internal and external distribution.
• Coordinating document reviews and tracking responses from project stakeholders.
• Ensuring compliance with client and internal document control standards.
• Assisting with audits and quality checks of document records.
• Supporting project teams with document retrieval, formatting, and troubleshooting.

Competencies

• Solid understanding of document control systems and versioning protocols.
• Proficiency in Microsoft Office, Adobe Acrobat, and document management platforms.
• Strong organizational and time management skills.
• Effective communication and problem-solving abilities.
• Ability to work independently and prioritize tasks under deadlines.

Education and Experience

Minimum:

• 6 years experience working as a Document Control Technician OR a 4-year business degree or similar AND 2-3 years of field project document control experience.

Qualifications

Education

Preferred

Associates

Experience

Required2 years

Experience in document control, records management, or administrative support.

Behaviors

Required

Detail Oriented:

Capable of carrying out a given task with all details necessary to get the job done well

Motivations

Required

Self-Starter:

Inspired to perform without outside help

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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