Document Control Specialist I

EPITEC; Bangor (ME); On-site; USD 45,000 - 60,000; Full time

Job summary

A construction services company in Bangor, ME, is seeking a Document Control Specialist I. The role involves supporting document control functions for construction projects, collaborating with engineering personnel, and ensuring compliance with review requirements. Candidates should have 2-4 years of relevant experience, a High School Diploma, and skills in document management and software such as SAP. Strong communication and analytical skills are essential. This position offers an opportunity to be part of impactful projects in a fast-paced environment.

Qualifications

• 2–4 years in records management or similar roles.
• Clerical, administrative, or document control experience is preferred.
• Database management experience is a plus.

Responsibilities

• Collaborate with engineering personnel to ensure compliance with requirements.
• Process engineering and project records including drawings and manuals.
• Perform routine tasks during design, construction, and project closeout phases.
• Maintain and update electronic databases for document tracking.
• Prepare reports for operating reviews.
• Audit records for accuracy and completeness.

Skills

Excellent communication and customer service skills

Ability to multitask and remain organized

Strong analytical skills and attention to detail

Leadership and teamwork

Proficiency in SAP and document control tools

Ability to manage project milestones

Comfortable interacting with stakeholders

Knowledge of Adobe Pro and plotter/scanner operations

Education

High School Diploma or equivalent

Tools

SAP

ProjectWise

Primavera Unifier

CM14

Prolog

Job description

Document Control Specialist I supports project document control functions for construction projects and other ESE Document Control activities as needed.

Primary Responsibilities

• Collaborate with engineering personnel to ensure compliance with review and record requirements outlined in procedures and job aids.
• Process engineering and project records, including drawings, manuals, transmittals, correspondence, and Engineering Change Notices (ECNs).
• Perform routine tasks and provide support during design, construction, and project closeout phases.
• Maintain and update electronic databases for tracking, transmitting, and distributing documents and vendor submittals.
• Prepare reports for daily, weekly, and monthly operating reviews.
• Request controlled document numbers (e.g., wiring diagrams, P\&IDs, circuits, raceways, valves) per established numbering conventions.
• Audit records for accuracy and completeness; identify issues and implement corrective actions.
• Assist in updating document management procedures.
• Provide hard copy documents for construction and deliver critical documents to Plant Document Control at project completion.

Education

• High School Diploma or equivalent.

Skills & Competencies

• Excellent communication and customer service skills.
• Ability to multitask and remain organized in a fast‑paced environment.
• Strong analytical skills and attention to detail.
• Leadership, teamwork, and ability to work independently on complex projects.
• Proficiency in systems/software such as SAP and document control tools (e.g., ProjectWise, Primavera Unifier, CM14, Prolog).
• Ability to manage project milestones and prioritize tasks effectively.
• Comfortable interacting with internal and external stakeholders.
• Knowledge of Adobe Pro, plotter/scanner operations, and safe work practices.

Physical Requirements

• May involve carrying large rolled prints to various plant locations.
• Maintain clean and orderly work areas.

Experience

• 2–4 years in records management or similar roles.
• Preferred:
  • Clerical, administrative, or document control experience (especially construction or engineering).
  • Database management experience.
  • Coursework or associate degree in Information Science, Data Processing, or related fields.
  • Utility, engineering, or construction document control experience.