Document Control Specialist: Records & Compliance

Lemartec Corporation; Northern (KY); Hybrid; USD 48,000 - 68,000; Full time

Benefits offered by this job

401(k) with company match

Medical, Dental, and Vision insurance

Paid Time Off

Job summary

Lemartec Corporation in Kentucky seeks a Detail-oriented Document Control Specialist to manage program documents and facilitate communication between the Design-Build Contractor and INDOT. The role demands confidentiality, accuracy, and strong organizational skills.

The position involves maintaining both physical and electronic files, ensuring controlled documents are reviewed and approved, and supporting quality system processes across departments. Fluency in English and Spanish is required.

Qualifications

• AA or AS degree in a business-related field.
• 3–5 years of administrative experience.
• Proficient in Microsoft Office.
• Typing 50–60 WPM with accurate dictation.
• Strong organizational skills and attention to detail.
• Ability to work overtime if needed.
• Experience in SharePoint.
• Bilingual English and Spanish.

Responsibilities

• Create monthly expense reports and check requests.
• Reconcile monthly reports.
• Organize and maintain electronic filing systems.
• Prepare agendas and minutes.
• Coordinate travel arrangements.
• Answer phone calls and take messages.
• Maintain controlled documents and quality systems.
• Assist with document control processes and archiving.
• Track data reports and ensure timely delivery.
• Support project/department staff as needed.
• Draft and revise controlled documents.
• Update databases (Excel, Access, ACT).

Skills

Administrative experience

Microsoft Office

Typing 50-60 WPM

Dictation

Bilingual: English & Spanish

Education

AA or AS degree in a business-related field

Tools

SharePoint

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Lemartec Corporation in Kentucky seeks a Detail-oriented Document Control Specialist to manage program documents and facilitate communication between the Design-Build Contractor and INDOT. The role demands confidentiality, accuracy, and strong organizational skills.

The position involves maintaining both physical and electronic files, ensuring controlled documents are reviewed and approved, and supporting quality system processes across departments. Fluency in English and Spanish is required.