Document Control & Records Specialist

Wanzek Construction, Inc.; Edgerton (KS); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical, Dental, Vision insurance

401(k) with company match

Employee Stock Purchase Plan (ESPP)

Flexible spending account

Paid Time Off

Paid Holidays

Bereavement Leave

Military Leave

Employee Assistance Program

Job summary

MasTec, Inc. is seeking a Document Control Specialist to manage program documents and ensure clear communication between the Design-Build Contractor and INDOT.

The role requires independence, strong analytical ability, and the handling of confidential information within quality system processes. The position emphasizes maintaining both physical and electronic document/files, controlling changes, preparing reports, and supporting project staff across departments.

Qualifications

• AA or AS degree in a business-related course of work.
• Minimum 3–5 years of administrative experience.
• Proficient in all Microsoft Software.
• Able to type 50–60 WPM accurately and take dictation.
• Strong organizational and time-management skills with attention to detail.

Responsibilities

• Create monthly expense reports for credit cards and petty cash.
• Reconcile monthly reports.
• Maintain electronic filing system.
• Prepare agendas and minutes.
• Coordinate travel arrangements (hotel, car rental, itineraries).
• Answer calls and take messages.
• Build strong relationships with vendors.
• Update databases (Excel, Access, ACT).

Skills

Typing speed 50–60 wpm

Dictation

Organizational skills

Time management

Attention to detail

Bilingual: English/Spanish

Overtime willingness

Independent work

Education

AA/AS in business-related field

Tools

SharePoint

MS Office Suite

Excel

Access

ACT

Job description

MasTec, Inc. is seeking a Document Control Specialist to manage program documents and ensure clear communication between the Design-Build Contractor and INDOT.

The role requires independence, strong analytical ability, and the handling of confidential information within quality system processes. The position emphasizes maintaining both physical and electronic document/files, controlling changes, preparing reports, and supporting project staff across departments.