Document Control Specialist

Progressive Global Energy; Bridgeport (CT); On-site; USD 45,000 - 65,000; Full time

Job summary

Progressive Global Energy is seeking a detail-oriented individual for project document control in Bridgeport, Connecticut. This role involves managing complex documents, coordinating with project managers, and ensuring the quality of all project-related information.

The ideal candidate will be proficient in Microsoft and Adobe applications, possess strong communication skills, and be capable of working independently. Responsibilities include training employees and assisting with administrative tasks.

Qualifications

• Dependable, trustworthy, able to handle complex and time-sensitive documents.
• Ability to prioritize tasks effectively and work under pressure.
• Experience with copying, scanning, assembling, and binding documents.

Responsibilities

• Manage project documents ensuring accuracy and integrity.
• Coordinate and index all communications and documents.
• Train employees on records management procedures.
• Assist project managers with administrative tasks and document maintenance.

Skills

Detail-oriented

Time management

Microsoft software proficiency

Adobe software familiarity

Document control system knowledge

Ability to work independently

Interpersonal communication

Job description

Provide project document control of a Combined Cycle Project’s Architectural Engineer, Owners Engineer, Contractors and other drawings, documents, records as well as perform other administrative duties as directed.

• Ability to work independently and be self‑directed; possess strong interpersonal communication skills.
• Highly motivated; able to work in a fast paced environment and able to meet deadlines.
• Primarily responsible for managing project documents that are received, copied or scanned while also ensuring their accuracy, quality and integrity.
• Maintain stringent electronic and paper copy document control processes for all project related information.
• Coordinate all communications including indexing, compilation and distribution of documents as well as meeting notes and assignments.
• Utilize electronic filing and web‑based project management, construction administration systems to store, manage, code and track pertinent documents.
• Ability to use scanning and copying equipment, organize and maintain documents.
• Assist project managers to develop and maintain documents such as meeting agendas, meeting minutes, drawings, specifications and related items.
• Periodically train other employees on records management procedures and policies which include documentation, retention, retrieval and destruction.
• Assist with migrations, audits and perform administrative tasks as needed.
• Control the retrieval of documents; receive and process submittals or shop drawing and requests for information or RFIs and maintain via tracking logs.
• Assist project managers with organizing and compiling forms, drawings, documents and receipts for reimbursable invoicing.

Qualifications

• Ability to be detail‑oriented, dependable, trustworthy and able to work with complex and time‑sensitive documents.
• Willing to work overtime when needed.
• Proficient with Microsoft software applications and Adobe software requirements, familiarity with Document Control Systems.
• Ability to prioritize, possess excellent time management and troubleshooting skills.
• Copying Documents, Scanning Documents, Assembling and Binding Documents / inserting tabs and slip‑sheet’s / 3 ring binders, etc.
• Verify vendor invoices for accuracy including proper accounting, sufficient supporting documentation for all man‑hours, expenses, materials and miscellaneous charges incurred.
• Coordinate with vendors to reconcile invoice discrepancies.
• Maintain and apply working knowledge of Corporate Standards for Business Controls and meet management's expectations for effective internal business controls.

Additional Information

All your information will be kept confidential according to EEO guidelines.