Document Controls Specialist

WSP; Dallas (TX); On-site; USD 60,000 - 85,000; Full time

Job summary

WSP invites applications for a Document Control Specialist to join the Project Controls team in a multi-state location (TX/AR/LA). You will support the document control function, maintain the EDMS, and ensure adherence to contractual requirements.

Ideal candidates have 3–5 years of document control or related experience, strong organizational skills, and proficiency with Microsoft Office, SharePoint, and Bluebeam. A proactive, detail-oriented approach is essential.

Qualifications

• Bachelor's Degree or equivalent experience.
• 3-5 years of project experience in a Document Control or similar role, working in transportation infrastructure development or the construction industry.
• Must have experience with Microsoft Office; Experience with SharePoint, Bluebeam and Microsoft 365 is preferred.
• Excellent organization, coordination, and prioritizing skills.
• Strong reading, comprehension, and written retention skills.
• Exhibit good problem solving skills and superior attention to details.
• Exceptional client relations and customer service skills.
• Energetic, self-motivated, and quick to learn with a focus on continuous improvement.
• Ability to work in a team or independently in a multi-disciplinary team environment.
• Maintain confidentiality at all times.
• Proven track record of upholding workplace safety and ability to abide by policies.

Responsibilities

• Support the Document Control Manager and Document Control Team to maintain a document management system for contract and project documents.
• Work with the team to ensure policies and procedures are followed.
• Help implement an efficient workflow process, monitor daily activity, and implement modifications.
• Work within the existing Electronic Document Management System (EDMS).
• Retrieve files, upload/download files, manage document naming, numbering, assigning, and distribution.
• Process incoming/outgoing documentation and maintain electronic records to meet contractual requirements.
• Familiar with Submittal and RFI packages procedures and processes.
• Collaborate with project department leads to ensure timely processing of documentation.

Skills

Attention to detail

Organizational skills

Education

Bachelor's Degree or equivalent experience

Tools

Microsoft Office

SharePoint

Bluebeam

Microsoft 365

Job description

This Opportunity

WSP is seeking a Document Control Specialist to join our Project Controls team. This is a position located in either Texas/Arkansas/Louisiana locations.

Your Impact

Duties and Responsibilities:

• Support the Document Control Manager and Document Control Team to maintain a document management system for contract documents and project documents.
• Work with the Document Control Manager and Document Control Team to ensure policies and procedures are being followed.
• Help implement an efficient work-flow process, monitor daily activity, and implement modifications.
• Workwithinthe existing Electronic Document Management System (EDMS).
• Knowledge of document management process, procedures, and systems.
• Provide DocumentManagementsupportto the entire project team.
• Retrieve files, Upload /Download files,Manage Document Naming Convention, numbering, assigning, and distribution.
• Process Incoming/Outgoingdocumentation. Ensure that electronic record files as required are maintained in good order to comply with contractual requirements.
• Familiarwith the Submittal and RFI Packages Procedure and Processes.
• Work with projectdepartment leads to ensure timely processing of documentation.

Who YouAre

Minimum Qualifications:

• Bachelor's Degree orequivalent experience
• 3-5 years of project experience in a Document Control or similar role,working in transportation infrastructure development or the construction industry.
• Must have experience with Microsoft Office
• Experience with SharePoint, Bluebeam and Microsoft 365 is preferred.
• Excellent organization, coordination, and prioritizing skills.
• Strong reading, comprehension, and written retention skills.
• Exhibit good problem solving skills and superior attention to details.
• Exceptional client relations and customer service skills.
• Energetic, self-motivated, and quick to learn with a focus on continuous improvement.
• Ability to work in a team or independently in a multi-disciplinary team environment.
• Maintain confidentiality at all times.
• Proven track record of upholding workplace safety and ability to abide by WSP's health, safety and drug/alcohol and harassment policies.

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