Document Control Specialist - Project Controls

WSP; Boston (MA); On-site; USD 108,000 - 120,000; Full time

Job summary

WSP Boston Office is seeking a Document Control Specialist to join our Project Controls team. This full-time role will support the Document Control Manager and ensure contract and project documents are organized within the EDMS and compliant with procedures.

You will maintain document naming conventions, upload/download files, and coordinate with project leads to timely processing. Proficiency with Microsoft Office, SharePoint, Procore, InEight, eBuilder, Bluebeam and Microsoft 365 is preferred.

Qualifications

• Bachelor's Degree orequivalent experience.
• 3-5 years of experience in document control within transportation infrastructure or construction.
• Experience with Microsoft Office; preferred SharePoint, Procore, InEight, eBuilder, Bluebeam, and Microsoft 365.

Responsibilities

• Maintain a document management system for contract and project documents.
• Ensure policies and procedures are followed.
• Help implement and monitor workflow processes and modifications.
• Work within the EDMS.
• Provide document management support to the project team.
• Retrieve, upload/download files; manage naming conventions, numbering, and distribution.
• Process incoming/outgoing documentation and ensure electronic records meet contractual requirements.
• Coordinate with project leads to ensure timely processing of documentation.

Skills

Document control

Organization

Detail orientation

Team collaboration

Communication

Education

Bachelor's degree or equivalent experience

Tools

SharePoint

Procore

InEight

eBuilder

Bluebeam

Microsoft 365

MS Office

Job description

WSP Boston Office is seeking a Document Control Specialist to join our Project Controls team. This full-time role will support the Document Control Manager and ensure contract and project documents are organized within the EDMS and compliant with procedures.

You will maintain document naming conventions, upload/download files, and coordinate with project leads to timely processing. Proficiency with Microsoft Office, SharePoint, Procore, InEight, eBuilder, Bluebeam and Microsoft 365 is preferred.