Document Control Specialist - Procore Expert (Onsite)

Actalent; Town of Clay (NY); On-site; USD 46,000 - 60,000; Full time

Benefits offered by this job

Health benefits

401(k) retirement plan

Paid time off

Life Insurance

Transit benefits

Job summary

Actalent in Clay, NY is seeking a Document Control Specialist to support a major industrial project in the Syracuse area. The role combines office work with active field tasks and requires maintaining drawings, specifications, RFIs, submittals, contracts, and reports with Procore and related systems.

You will manage document logs, ensure team access to current revisions, prepare agendas and minutes, and help assemble turnover and closeout packages.

Qualifications

• 5+ years in construction administration or document control.
• Experience in construction environments with Procore for document control.
• Proficiency with platforms like Procore, Aconex, CMiC, Autodesk Construction Cloud, Bluebeam, SharePoint.
• Strong organizational skills for large volumes of documentation across multiple stakeholders.
• High attention to detail and accuracy in logs, records, and documents.
• Solid administrative skills: agendas, minutes, and file organization.

Responsibilities

• Manage and maintain project document management systems (Procore, Aconex, SharePoint, CMiC, Bluebeam).
• Log and distribute RFIs, submittals, shop drawings, and design revisions.
• Maintain drawing logs and ensure teams use current documents and revisions.
• Process project correspondence with proper routing and follow-up.
• Organize contract files, change orders, and project records for audit readiness.
• Prepare agendas and distribute meeting minutes to stakeholders.

Skills

Procore experience

Project coordination

Organization

Attention to detail

Communication skills

Education

Assoc/Bachelors degree in relevant field

Tools

Procore

Aconex

CMiC

Autodesk Construction Cloud

Bluebeam

SharePoint

Job description

Actalent in Clay, NY is seeking a Document Control Specialist to support a major industrial project in the Syracuse area. The role combines office work with active field tasks and requires maintaining drawings, specifications, RFIs, submittals, contracts, and reports with Procore and related systems.

You will manage document logs, ensure team access to current revisions, prepare agendas and minutes, and help assemble turnover and closeout packages.