Document Control Specialist II — PMIS & SharePoint Expert

Ocean State Job Lot; Chicago (IL); On-site; USD 65,000 - 90,000; Full time

Job summary

Metra's Capital Delivery Department seeks a Document Control Specialist 2 to oversee document control from design through project closeout. You will manage PMIS, coordinate with internal and external stakeholders, and ensure all documents meet project requirements.

Responsibilities include registering uploads, reviewing transmittals, training teams on systems like InEight and SharePoint, and promoting safe work practices while supporting metra's broad capital program across multiple sites.

Qualifications

• Bachelor degree OR in lieu of degree four years of technical document/data management experience.
• Minimum of two years of document management/administration experience.
• Good knowledge of electronic document management systems.
• Good knowledge of document retention laws.
• Good knowledge of document management principles.
• Good organizational, analytical, and problem solving skills.
• Proficiency in Microsoft 365, Adobe Acrobat, SharePoint, and PowerBI.
• Ability to conduct training consisting of multi-disciplinary members.
• Ability to adapt to changing technology environments.
• Ability to interface concisely with executive level staff.

Responsibilities

• Operate as a central contact for all document control issues and ongoing management of PMIS across sites.
• Review incoming document transmittals and the document register to ensure they meet project requirements.
• Register document upload requests and ensure proper filing and supporting information; provide training as needed.
• Provide document management support and guidance to internal and external sources related to InEight and SharePoint.
• Promote safe work practices and maintain a safe work environment.
• Perform other related duties as assigned to meet organizational needs.

Skills

Document control

PMIS

Training

Communication

Microsoft 365

PowerBI

Education

Bachelor degree or 4 years of technical document/data management experience

Tools

Microsoft 365

Adobe Acrobat

SharePoint

PowerBI

Job description

Metra's Capital Delivery Department seeks a Document Control Specialist 2 to oversee document control from design through project closeout. You will manage PMIS, coordinate with internal and external stakeholders, and ensure all documents meet project requirements.

Responsibilities include registering uploads, reviewing transmittals, training teams on systems like InEight and SharePoint, and promoting safe work practices while supporting metra's broad capital program across multiple sites.