Document Control Specialist II: PMIS & Training Focus

Metra Commuter Rail; Chicago (IL); On-site; USD 61,000 - 91,000; Full time

Job summary

Metra is seeking a Document Control Specialist 2 to support processes from design through project close out, ensuring rigorous document management across multiple sites. The role focuses on maintaining the PMIS, governing documentation, and coordinating with stakeholders to meet project requirements.

You'll train users, ensure compliance with project controls, and contribute to a safe, efficient work environment within Metra's Capital Delivery Department.

Qualifications

• Bachelor degree OR in lieu of degree four years of technical document/data management experience.
• In addition to #1 above, must have a minimum of two years of document management/administration experience.
• Good knowledge of electronic document management systems.
• Good knowledge of document retention laws.
• Good knowledge of document management principles.
• Good organizational, analytical, and problem solving skills.
• Good verbal communication skills.
• Proficiency in Microsoft 365, Adobe Acrobat, SharePoint, and PowerBI.
• Ability to conduct training consisting of multi-disciplinary members.
• Ability to adapt to changing technology environments.
• Ability to interface concisely with executive level staff.

Responsibilities

• Operate as a central contact for all document control issues, support, and ongoing management of Metra's Project Management Information System (PMIS).
• Work with internal and external stakeholders to ensure compliance with Metra's Project Management Information System (PMIS).
• Provide document management support. Document support is basically answering document related questions from and providing guidance to internal and external sources related to InEight and SharePoint.
• Review incoming document transmittals and the document register to ensure all documents meet project-specific requirements.
• Register document upload requests ensuring that all documents received (e.g., meeting minutes, monthly reports, contracts) are registered with the correct file and supporting information, or returned for correction providing training as needed.
• Promote safe work practices and maintain and foster a safe work environment.
• Perform other related duties as assigned to meet the ongoing needs of the organization.

Skills

Verbal communication

Analytical

Problem solving

Education

Bachelor degree or equivalent in technical document/data management

Tools

Microsoft 365

Adobe Acrobat

SharePoint

PowerBI

Job description

Metra is seeking a Document Control Specialist 2 to support processes from design through project close out, ensuring rigorous document management across multiple sites. The role focuses on maintaining the PMIS, governing documentation, and coordinating with stakeholders to meet project requirements.

You'll train users, ensure compliance with project controls, and contribute to a safe, efficient work environment within Metra's Capital Delivery Department.