Document Control Specialist for Major Capital Projects

Stantec; Boise (ID); On-site; USD 72,000 - 105,000; Full time

Benefits offered by this job

Medical benefits

Dental & vision

401(k) plan

Paid holidays

Tuition reimbursement

Job summary

Stantec in Boise, Idaho is seeking a Document Control Specialist for the Program Management team. The role requires a minimum of 5 years' experience in document control and a proven ability to work within project teams to deliver major capital projects.

Responsibilities include maintaining document control processes, migrating documents between systems, preparing status reports, ensuring metadata accuracy, and supporting project and client documentation.

Qualifications

• Minimum of 5 years in Document Control or similar role.
• Experience with document control software and systems.

Responsibilities

• Follow and maintain document control processes, systems and procedures established for the program/project.
• Follow policies, procedures, and processes to support robust document management in accordance with program and organizational objectives.
• Support and use designated electronic systems to store documents, track communications and manage edits.
• Migrate and assist with migrating documents between required document management systems.
• Compile and assemble documents, reports, manuals, and other materials.
• Prepare status reports as required.
• Review submitted documents for accuracy and completeness (metadata) in compliance with document control procedures.
• Review and ensure documents meet production standards.
• Develop, manage and maintain document control systems.
• Attend training as required to ensure effective support of document control processes and systems.
• Provide support to management and team members ensuring adherence to client standards, Stantec procedures and best practices.
• Scan, photocopy, print, log, distribute, retrieve and file documents.
• File and maintain print and electronic documentation, tracking internal and external distribution.
• Process and track client and vendor documentation.
• Observe record retention procedures and policies.
• Ensure quality procedures are maintained.
• Provide general project and office support as required.

Skills

Communication skills

Interpersonal skills

MS Office

Adobe Acrobat

Newforma

Procore

Unifier

ProjectWise

Driver's license

Team collaboration

Education

Technical degree or equivalent

Tools

Newforma

Procore

Unifier

ProjectWise

Job description

Stantec in Boise, Idaho is seeking a Document Control Specialist for the Program Management team. The role requires a minimum of 5 years' experience in document control and a proven ability to work within project teams to deliver major capital projects.

Responsibilities include maintaining document control processes, migrating documents between systems, preparing status reports, ensuring metadata accuracy, and supporting project and client documentation.