Senior Document Controller for Major Capital Projects

Stantec Consulting International Ltd.; Portland (OR); On-site; USD 72,000 - 105,000; Full time

Benefits offered by this job

Medical, dental, and vision plans

401(k) plan

Paid holidays

Job summary

Stantec is seeking a Document Control Specialist for our Program Management team. The successful candidate will have at least 5 years of experience in a document control and support role, with strong communication skills and the ability to work in a collaborative team environment on major capital projects.

The role requires familiarity with document control software (Newforma, Procore Unifier, ProjectWise) and proficiency in MS Office and Adobe Acrobat.

Qualifications

• Minimum of 5 years in Document Control or similar role.
• Experience with Newforma, Procore, ProjectWise and Unifier.
• Strong written and verbal communication and attention to detail.

Responsibilities

• Follow and maintain document control processes, systems and procedures established for the program/project.
• Follow policies, procedures, and processes to support robust document management in accordance with program and organizational objectives.
• Support and use designated electronic systems to store documents, track communications and manage edits.
• Migrate and assist with migrating documents between required document management systems, which includes interfacing with internal and external stakeholders.
• Compile and assemble documents, reports, manuals, and other materials.
• Prepare status reports as required.
• Review submitted documents for accuracy and completeness (metadata) in compliance with document control procedures.
• Review and ensure documents meet production standards.
• Develop, manage and maintain document control systems.
• Attend training as required to ensure effective support of document control processes and systems.
• Provide support to t management and team members ensuring adherence to client standards, Stantec procedures and best practices.
• Scan, photocopy, print, log, distribute, retrieve and file documents.
• File and maintain print and electronic documentation, tracking internal and external distribution.
• Process and track client and vendor documentation.
• Observe record retention procedures and policies.
• Ensure quality procedures are maintained.
• Provide general project and office support as required.

Skills

Communication skills

Interpersonal skills

Organizational skills

Multitasking

Independent work

Education

Technical degree / diploma / certificate

Tools

Newforma

Procore Unifier

ProjectWise

MS Office

Adobe Acrobat

Job description

Stantec is seeking a Document Control Specialist for our Program Management team. The successful candidate will have at least 5 years of experience in a document control and support role, with strong communication skills and the ability to work in a collaborative team environment on major capital projects.

The role requires familiarity with document control software (Newforma, Procore Unifier, ProjectWise) and proficiency in MS Office and Adobe Acrobat.