Document Control Specialist — Major Projects

Stantec; Seattle (WA); On-site; USD 72,000 - 105,000; Full time

Benefits offered by this job

Medical, dental & vision plans

401(k) plan

Paid holidays

Paid time off

Flexible spending accounts

Job summary

Stantec is seeking a Document Control Specialist for our Program Management team. The role requires at least 5 years of document control experience and strong collaboration on major capital projects.

Responsibilities include maintaining control processes, migrating documents between systems, preparing status reports, and ensuring metadata accuracy, production standards, and client/vendor documentation adherence.

Qualifications

• Minimum of 5 years in Document Control or similar role.
• Experience with document control systems such as Newforma, Procore, ProjectWise and Unifier.
• Strong communication and organizational skills; detail-oriented.

Responsibilities

• Follow and maintain document control processes and procedures.
• Support and use electronic systems to store documents and track communications.
• Migrate documents between required document management systems with stakeholders.
• Prepare status reports and ensure metadata accuracy and production standards.
• Develop, manage and maintain document control systems.
• Provide general project and office support as required.
• Scan, file, log, and distribute documents.

Skills

Communication skills

Interpersonal skills

Organizational skills

Attention to detail

Multi-tasking

MS Office & Acrobat

Driver's license (MVR)

Education

Technical degree or equivalent

Tools

Newforma

Procore

Unifier

ProjectWise

Job description

Stantec is seeking a Document Control Specialist for our Program Management team. The role requires at least 5 years of document control experience and strong collaboration on major capital projects.

Responsibilities include maintaining control processes, migrating documents between systems, preparing status reports, and ensuring metadata accuracy, production standards, and client/vendor documentation adherence.