Senior Document Controller – EDMS & Compliance (Hybrid)

Stantec; Phoenix (AZ); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Wellness program

Retirement plan

Employee stock purchase

Job summary

Stantec is seeking a Document Controller to manage project documentation throughout the lifecycle. You will work with Project Managers, Engineers, and external clients to ensure accuracy, compliance, and timely distribution.

This hybrid role is based in Chandler, AZ, with responsibilities spanning control processes, EDMS platforms, and coordination across project teams. The role requires minimum 5 years in document control within engineering or construction environments, strong organizational

Qualifications

• Minimum 5 years of experience in document control within engineering, construction, industrial, or project‑based environments.
• Proven experience managing large volumes of technical documentation.
• Strong understanding of document control processes, standards, and best practices.
• Excellent organizational, prioritization, and time‑management skills.
• High level of accuracy and attention to detail.
• Strong written and verbal communication skills.
• Ability to work independently and manage multiple projects simultaneously.
• Ability to work under pressure and meet deadlines.

Responsibilities

• Establish, maintain, and manage document control processes in accordance with organizational standards and client requirements.
• Control the full document lifecycle, including: creation, intake, review/approval workflows, revision/version control, transmittal/distribution, close-out, archiving.
• Ensure only current, approved documents are issued, used, and stored.
• Track document status and revisions to prevent use of superseded information.
• Prepare, issue, and track document transmittals to internal teams, clients, and external stakeholders.
• Maintain inbound/outbound transmittal logs and confirmation of receipt.
• Ensure traceability of document exchanges and approvals.
• Manage deadlines for document submissions, reviews, and client responses.

Skills

Document control

Project lifecycle

EDMS

Microsoft Office

Communication

Time management

Education

Post-secondary education in a related field

Job description

Stantec is seeking a Document Controller to manage project documentation throughout the lifecycle. You will work with Project Managers, Engineers, and external clients to ensure accuracy, compliance, and timely distribution.

This hybrid role is based in Chandler, AZ, with responsibilities spanning control processes, EDMS platforms, and coordination across project teams. The role requires minimum 5 years in document control within engineering or construction environments, strong organizational