Document Control Specialist (Digital & Physical Files)

Ultimate Staffing; San Mateo (CA); On-site; USD 34,000 - 37,000; Full time

Job summary

Ultimate Staffing Services is seeking a meticulous Document Control Clerk to join our team in California. You will manage physical and digital HR/file records, scan and digitize documents, and organize files in OneDrive while maintaining confidentiality.

The role requires 1+ years in admin/records, strong attention to detail, and proficiency with Microsoft Office. Monday to Friday, first shift; pay $25.00–$27.00/hour depending on experience. We value accuracy and organized processes.

Qualifications

• 1+ years of experience in administrative support, records management, or filing.
• Strong attention to detail and accuracy.
• Experience with document scanning and digitization preferred.
• Comfortable working with both physical and digital file systems.
• Basic computer proficiency (Microsoft Office, file naming, folder organization).
• Ability to work independently and manage repetitive tasks efficiently.

Responsibilities

• Review and organize physical HR and personnel files.
• Scan and digitize documents using designated scanning equipment.
• Accurately label and rename files following internal guidelines.
• Upload and organize digital files within OneDrive.
• Ensure all documents are properly categorized and easily searchable.
• Maintain strict confidentiality when handling sensitive information.
• Assist with shredding and recycling outdated materials.
• Follow established processes for document management and quality control.

Skills

Attention to detail

Independent work

Repetitive task management

Microsoft Office

Tools

Microsoft Office

Job description

Ultimate Staffing Services is seeking a meticulous Document Control Clerk to join our team in California. You will manage physical and digital HR/file records, scan and digitize documents, and organize files in OneDrive while maintaining confidentiality.

The role requires 1+ years in admin/records, strong attention to detail, and proficiency with Microsoft Office. Monday to Friday, first shift; pay $25.00–$27.00/hour depending on experience. We value accuracy and organized processes.