Document Control Associate (Remote)

Advantage Technical; Alameda (CA); Hybrid; USD 41,000 - 69,000; Full time

Benefits offered by this job

Hybrid Work Environment

Medical, Dental, and Vision Insurance

401(k) Retirement Savings Plan

Health Savings Account (HSA)

AD&D Insurance

Job summary

Advantage Technical is seeking a detail-oriented Document Control Associate for a hybrid Alameda, CA role. You will manage controlled documents in both physical and electronic systems, ensure accuracy and compliance, and support process improvements across the organization.

You will create templates, metadata, and workflows, generate reports on review cycles, and train internal teams and external partners on best practices. Relevant experience and a degree in a related field are preferred.

Qualifications

• Strong organizational, communication, and problem-solving abilities.
• Experience with document control, records management, or project coordination is preferred.
• Familiarity with eDMS or similar document management systems.

Responsibilities

• Maintain and manage controlled documents in physical and electronic systems.
• Process, review, and validate documents for accuracy and compliance.
• Generate reports and track review cycles and KPIs.
• Train teams on document control processes and best practices.

Skills

Attention to detail

Organizational skills

Communication skills

Problem-solving

Education

Associate/Bachelor’s degree in a related field

Tools

Microsoft Office

Google Workspace

Document management systems

eDMS

Job description

Document Control Associate (Hybrid) | Direct Hire Opportunity | Alameda, CA

Launch your career with an innovative organization where your attention to detail and organizational skills help drive operational success. We're seeking a motivated Document Control Associate to support document management, compliance, and process improvement initiatives in a fast-growing environment.

Key Responsibilities

• Maintain, organize, and manage controlled documents in both physical and electronic document management systems (eDMS).
• Process, review, and validate documentation to ensure accuracy, compliance, and consistency.
• Sort and file maintenance records, calibration documents, work orders, and other operational records.
• Create and update document templates, metadata fields, and workflow processes.
• Generate reports and track document review cycles, status updates, and key performance metrics.
• Support quality assurance efforts by verifying documentation is current, approved, and properly stored.
• Test procedures and work instructions for clarity and effectiveness.
• Train internal teams and external partners on document control processes and best practices.

Qualifications

• Associate's or Bachelor's degree in Business Administration, Information Management, Engineering, or a related field preferred.
• 0-5 years of experience in document control, administrative support, records management, or project coordination.
• Proficiency with Microsoft Office, Google Workspace, spreadsheets, and document management systems.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities and large volumes of documentation.
• Experience in manufacturing, engineering, construction, or industrial environments is a plus.

Compensation & Benefits

• Direct Hire Opportunity
• Hybrid Work Environment
• $30-$50/hour
• Medical, Dental, and Vision Insurance
• 401(k) Retirement Savings Plan
• Health Savings Account (HSA)
• AD&D Insurance

Benefits vary by client and will be confirmed at the time of offer.

The base pay range listed reflects what we reasonably expect to offer for this role. Actual pay may vary based on location, experience, and performance. Depending on the position, benefits may include medical, dental, and vision coverage; retirement and savings plans; paid holidays and time off; supplemental insurance; and additional wellness or incentive programs.

About Us

Advantage Technical connects top- talent in technology, engineering, and technical fields with forward-looking companies.

Advantage Technical is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Advantage Technical offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Advantage Technical is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors.