Document Control Administrator

OMNIVISION; Santa Clara (CA); On-site; USD 48,216 - 61,992; Part time

Job summary

A leading imaging technology company located in Santa Clara, CA, is seeking a proactive Document Control Administrator. This role is pivotal in improving operational efficiency while delivering top-notch customer service. Ideal candidates will possess strong Microsoft Office skills, particularly in Excel, and demonstrate excellent communication and time management abilities. The ability to communicate in Mandarin is preferred, making this an excellent opportunity for organized, detail-oriented professionals looking to thrive in a fast-paced environment.

Qualifications

• Strong proficiency in Microsoft Office and advanced knowledge of Excel.
• Excellent written and verbal communication skills.
• Highly organized with strong attention to detail.

Responsibilities

• Provide comprehensive administrative support across multiple departments.
• Utilize Microsoft Office to streamline workflows and support initiatives.
• Maintain accurate records and filing systems in compliance with standards.
• Coordinate calendars, meetings, and manage travel arrangements.
• Handle inbound and outbound communications professionally.
• Prepare reports, presentations, and other business documents.

Skills

Microsoft Office proficiency

Excellent communication skills

Interpersonal skills

Time management

Detail-oriented

Mandarin speaking and writing preferred

Job description

Position: Document Control Administrator

Pay Rate: $35–$45 per hour

Location: Santa Clara, CA

Description

We are seeking a proactive, detail-oriented Document Control Administrator to join our team in Santa Clara, CA. This role is essential to maintaining efficient day-to-day operations, supporting cross-functional teams, and delivering a high standard of internal and external customer service.

The ideal candidate is highly organized, technologically savvy, and an excellent communicator who thrives in a fast-paced, professional environment.

Key Responsibilities

• Provide comprehensive administrative support across multiple departments and office functions
• Utilize the Microsoft Office Suite—particularly Excel—to streamline workflows and support data-driven initiatives
• Maintain accurate, well-organized records and filing systems in compliance with company standards
• Coordinate calendars, schedule meetings, and manage travel arrangements as needed
• Handle inbound and outbound communications with professionalism and efficiency
• Prepare reports, presentations, spreadsheets, and other business documents
• Ensure document control processes are followed and continuously improved

Qualifications & Skills

• Strong proficiency in Microsoft Office, with advanced or solid working knowledge of Excel
• Excellent written and verbal communication skills
• Strong interpersonal skills with the ability to build positive relationships with vendors, customers, and internal partners
• Comfortable working with modern office software, digital tools, and workplace technologies
• Highly organized with strong attention to detail and time management skills
• Mandarin speaking and writing skills preferred