Digital Records Specialist - Admin & Scanning

Palicon-Group; Riverside (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Palicon Group in Riverside, CA is seeking an Administrative Digital Records Support to assist visitors, answer phones, and manage high-volume scanning and digital filing. This full-time role requires strong computer skills and precise record-keeping.

The candidate will organize electronic files, upload documents to company systems, and perform data entry using Microsoft 365 to maintain accurate, accessible records for daily operations.

Qualifications

• Current working knowledge of Microsoft 365, including Outlook, Word, and basic file/folder management.
• Experience scanning documents and maintaining digital files.
• Comfortable with scanners, PDFs, electronic folders, and document-management systems.
• Strong computer, typing, and data-entry skills.
• Ability to save, rename, move, upload, and locate electronic documents without extensive assistance.
• Strong attention to detail and accuracy.
• Professional communication and customer-service skills.

Responsibilities

• Greet visitors and answer/direct incoming calls
• Perform high-volume document scanning and digital filing
• Accurately name, organize, save, and retrieve electronic files
• Upload and attach documents to company systems
• Maintain organized electronic records and folders
• Perform data entry and general administrative duties
• Use Microsoft 365 applications for daily office tasks

Skills

Microsoft 365 proficiency

Typing & data entry

Attention to detail

Customer service

Professional communication

Tools

Microsoft 365

Job description

Palicon Group in Riverside, CA is seeking an Administrative Digital Records Support to assist visitors, answer phones, and manage high-volume scanning and digital filing. This full-time role requires strong computer skills and precise record-keeping.

The candidate will organize electronic files, upload documents to company systems, and perform data entry using Microsoft 365 to maintain accurate, accessible records for daily operations.