Document Control Clerk

Ultimate Staffing; San Mateo (CA); On-site; USD 34,000 - 37,000; Full time

Job summary

Ultimate Staffing Services is seeking a meticulous Document Control Clerk to join our team in California. You will manage physical and digital HR/file records, scan and digitize documents, and organize files in OneDrive while maintaining confidentiality.

The role requires 1+ years in admin/records, strong attention to detail, and proficiency with Microsoft Office. Monday to Friday, first shift; pay $25.00–$27.00/hour depending on experience. We value accuracy and organized processes.

Qualifications

• 1+ years of experience in administrative support, records management, or filing.
• Strong attention to detail and accuracy.
• Experience with document scanning and digitization preferred.
• Comfortable working with both physical and digital file systems.
• Basic computer proficiency (Microsoft Office, file naming, folder organization).
• Ability to work independently and manage repetitive tasks efficiently.

Responsibilities

• Review and organize physical HR and personnel files.
• Scan and digitize documents using designated scanning equipment.
• Accurately label and rename files following internal guidelines.
• Upload and organize digital files within OneDrive.
• Ensure all documents are properly categorized and easily searchable.
• Maintain strict confidentiality when handling sensitive information.
• Assist with shredding and recycling outdated materials.
• Follow established processes for document management and quality control.

Skills

Attention to detail

Independent work

Repetitive task management

Microsoft Office

Tools

Microsoft Office

Job description

Ultimate Staffing Services is actively seeking a meticulous and organized Document Control Clerk to join a dynamic team in California. This role is perfect for someone who is passionate about maintaining accurate records and enjoys working with both physical and digital files.

Key Responsibilities

Document Control Clerk Opportunity!

Ultimate Staffing Services is actively seeking a meticulous and organized Document Control Clerk to join a dynamic team in California. This role is perfect for someone who is passionate about maintaining accurate records and enjoys working with both physical and digital files.

Key Responsibilities

• Review and organize physical HR and personnel files.
• Scan and digitize documents using designated scanning equipment.
• Accurately label and rename files following internal guidelines.
• Upload and organize digital files within OneDrive.
• Ensure all documents are properly categorized and easily searchable.
• Maintain strict confidentiality when handling sensitive information.
• Assist with shredding and recycling outdated materials.
• Follow established processes for document management and quality control.

Qualifications

• 1+ years of experience in administrative support, records management, or filing.
• Strong attention to detail and accuracy.
• Experience with document scanning and digitization preferred.
• Comfortable working with both physical and digital file systems.
• Basic computer proficiency (Microsoft Office, file naming, folder organization).
• Ability to work independently and manage repetitive tasks efficiently.

Work Hours

Monday to Friday, 1st Shift

Compensation

Pay range is from $25.00 to $27.00 per hour, depending on experience.

Ultimate Staffing Services is dedicated to finding the right candidate who will thrive in this role and contribute to the efficiency and organization of the company's document management processes.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.