Document Control Specialist

ZILLION TECHNOLOGIES, INC; Madison (WI); On-site; USD 60,000 - 90,000; Full time

Job summary

Zillion Technologies Inc. in Madison, WI is seeking a Document Control Specialist to manage construction project documentation and maintain the document management system. The role includes implementing procedures and training others to use them effectively.

You will work with project managers, interface with records management and vendors, and lead system administration tasks in Oracle Primavera Unifier, ensuring timely, accurate content and compliance with contract terms.

Qualifications

• 10–15 years of related experience.
• Experience with construction document control and management.
• Proficiency with Oracle Primavera Unifier.
• Driver's license required.

Responsibilities

• Manage the Document Management System and project documentation.
• Provide internal and external expediting and status reports.
• Work with Project Managers to allocate resources and flag risks.
• Provide training on document control procedures.
• Act as SME for project-related document control items.
• Interface with Records Management and vendors.

Skills

Document control

Project coordination

Communication skills

Training others

Tools

Oracle Primavera Unifier

Oracle Primavera P6

Microsoft Office

Job description

Zillion Technologies Inc. - (ZTI) is a global business consulting and technology solutions provider. Zillion delivers innovative business solutions that give clients a competitive edge.

Job Description

Job Title: Document Control Specialist

Location: Madison, WI

JOB SUMMARY: Document Control Specialist (DCS) is responsible for managing and controlling all construction project documentation. The DCS will implement and maintain procedures for document control and train and assist others to use the procedures effectively. The DCS will be responsible for monitoring and managing business processes and for maintaining the Document Management System.

ACCOUNTABILITIES: These accountabilities are not intended as a complete list of specific duties and responsibilities and does not limit or modify the right of any supervisor to assign, direct, and control the work of employees assigned to this job.

Primary Accountabilities:

• Work within and oversee the use and function of the company’s Document Management System (Oracle Primavera Unifier) including business processes, workflows, transmittals, submittals, requests for information, change order requests, letters, emails, electronic filing, and similar tasks.
• Manage the electronic filing of project-related technical documentation and provide internal and external expediting and other custom deliverable status reports to Project Manager as required.
• Work with Project Managers to ensure proper resources are used at each business process workflow step. Watch for leading indicators of project risks from workflow data and communicate to project team, as well as work to resolve the issue.
• Provide training to company and partner users as necessary to support the effective use of the Document Management System.
• Act as the lead resource (subject matter expert) on all project-related document control items, including compliance with project specific contractual/commercial terms.
• Interface with Records Management on archiving documents.
• Interface as necessary with vendors, contractors, suppliers, and other service providers to ensure accuracy of technical content.

Unifier System Administrator

• Facilitate the creation of new Projects in Unifier.
• Grant system access requests for Company and Partner Users.
• Assign appropriate groups and permissions to folders.
• Troubleshoot technical issues as they arise.
• Monitor user license demand.
• Provide Cumulative Features Overview of new version upgrades.
• Test updates in Stage Environment for version upgrades.
• Test new workflows designs in Stage Environment prior to being pushed to Production.
• At project closeout the Unifier System Administrator is responsible for ensuring all Partner users’ access has been removed and Company users have download permissions only.
• Performs work under the supervision of a Manager.

Qualifications

• 10-15 years of related experience

Other Requirements:

• Must possess a valid driver’s license.

Knowledge, Skills, and Abilities:

• Demonstrated knowledge of technologies and systems related to construction document control and management practices.
• Experience with Oracle Primavera Unifier required.
• Experience with Oracle Primavera P6 preferred.
• Experience with other project management and document management systems desired.
• Ability to analyze problems of moderate to complex nature and implement effective solutions.
• Demonstrated ability to use computer software programs (e.g.; e‑mail, word processing, spreadsheet, and project management) preferred.
• Ability to exercise sound judgment, flexibility, initiative and commitment in an environment of rapid change.
• Ability to work in a diverse work environment.
• Demonstrated effective interpersonal, verbal, and written communication skills. Ability to effectively communicate with internal stakeholders of the process.
• Knowledge of electric and steam generation operations is preferred.
• Experience with electric utility, oil and gas, or highly regulated industries preferred.

Thanks & Regards,

Zillion Technologies Inc

E-mail: praveen(at)zilliontechnologies(dot)com

Phone: [phone]