Document Control Specialist

Beacon Technologies, Inc; Madison (WI); Presencial; USD 90.000 - 120.000; Tempo integral

Resumo da vaga

Beacon Technologies, Inc. is seeking a Document Control Specialist in Madison, WI to manage construction project documentation and maintain the Document Management System (Oracle Primavera Unifier).

You will train teammates, monitor processes, and act as the lead resource for all document control items. Requires 10–15 years of related experience, a Bachelor's degree in a related field, and knowledge of document management practices.

Qualificações

• Bachelor's degree in a related field preferred.
• 10–15 years of related experience.
• Experience with construction document control and management.

Responsabilidades

• Manage and oversee the Document Management System and workflows.
• Provide training to users on the document control procedures.
• Audit and ensure accuracy of project document lists and content.
• Interface with vendors, contractors, and project teams as needed.
• Lead as subject matter expert on document control items.

Conhecimentos

Document management systems

Oracle Primavera Unifier

Oracle Primavera P6

Communication skills

Training and support

Formação

Bachelor's Degree in business education, technical, engineering, construction management, document management or related area

Ferramentas

Oracle Primavera Unifier

Oracle Primavera P6

Descrição da vaga

Beacon is seeking a Document Control Specialist (DCS), who is responsible for managing and controlling all construction project documentation for our client partner. The DCS will implement and maintain procedures for document control and train and assist others to use the procedures effectively. The DCS will be responsible for monitoring and managing business processes and for maintaining the Document Management System.

ACCOUNTABILITIES:
These accountabilities are not intended as a complete list of specific duties and responsibilities and does not limit or modify the right of any supervisor to assign, direct, and control the work of employees assigned to this job. Primary Accountabilities:

• Work within and oversee the use and function of the company’s Document Management System (Oracle Primavera Unifier) including business processes, workflows, transmittals, submittals, Requests for Information (RFI), letters, faxes, emails, electronic filing, and similar tasks.
• Manage the electronic and hard copy filing of project-related technical documentation and provide internal and external expediting and other custom deliverable status reports to Project Manager as required.
• Work with Project Managers to ensure proper resources are used at each business process workflow step. Watch for leading indicators of project risks from workflow data and communicate to project team, as well as work to resolve the issue.
• Provide training to company and partner users as necessary to support the effective use of the Document Management System.
• Act as the lead resource (subject matter expert) on all project-related document control items, including compliance with project specific contractual/commercial terms.
• Assist QA/QC in the audit of the onsite construction document control efforts of contractors. Ensure project document lists are up to date. In the absence of onsite QA/QC, the DCS will perform the audit.
• Interface with Records Management on long term storage and archiving documents.
• Ensure project document lists are up to date.
• Interface as necessary with vendors, contractors, suppliers, and other service providers to ensure accuracy of technical content.
• Performs work under the supervision of a manager.

QUALIFICATIONS:

• The requirements listed below are representative of the experience, knowledge, skills and/or abilities required to perform this job.
• Education Level/Field of Study - Bachelor's Degree Emphasis in business education, technical, engineering, construction management, document management or related area preferred. Related experience considered.
• 10-15 years of related experience (Level 2)
• Other Requirements: Must possess a valid driver’s license.

Knowledge, Skills, and Abilities:

• Demonstrated knowledge of technologies and systems related to construction document control and management practices.
• Experience with Oracle Primavera Unifier preferred for Level 1, required for Level 2 and Level 3.
• Experience with Oracle Primavera P6 preferred.
• Experience with other project management and document management systems desired.
• Ability to analyze problems of moderate to complex nature and implement effective solutions.
• Demonstrated ability to use computer software programs (e.g.; e‐mail, word processing, spreadsheet, and project management) preferred.
• Ability to exercise sound judgment, flexibility, initiative and commitment in an environment of rapid change.
• Ability to work in a diverse work environment.
• Demonstrated effective interpersonal, verbal, and written communication skills. Ability to effectively communicate with internal stakeholders of the process.
• Knowledge of electric and steam generation operations is preferred.
• Experience with electric utility, oil and gas, or highly regulated industries preferred.

About Beacon Technologies

Are you looking to advance your career in information technology? Beacon Technologies offers career advancement opportunities, extensive training, and excellent benefits including paying for health and dental premiums for salaried employees. In addition to providing interesting opportunities, Beacon Technologies provides that old fashioned, personal touch, so you feel like a part of the Beacon team.

Beacon Technologies, Inc. is an equal employment opportunity employer with a functioning Affi…? It is the policy of Beacon Technologies, Inc. to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, national origin,genetic information, ethnicity, ancestry, disability, medical condition, military and veteran status, or any other characteristic protected by law. Beacon Technologies, Inc. prohibits any such discrimination or harassment.