Remote - Document Control Records Management - Document Control Specialist - Level 2

Lancesoft; Madison (WI); Remote; USD 83,000 - 96,000; Full time

Job summary

Lancesoft in Madison, WI is seeking a Document Control Specialist Level 2 to manage and control all construction project documentation using Oracle Primavera Unifier and related systems.

The role involves implementing document control procedures, training teammates, generating status reports, and coordinating with project managers and vendors. Requires 10–15 years of experience and a Bachelor's degree in business, engineering, construction management, or related field.

Qualifications

• Bachelor's degree in business, engineering, construction management, document management or related area preferred.
• 10–15 years of related experience (Level 2).
• Must possess a valid driver's license.

Responsibilities

• Oversee the company Document Management System workflows, transmittals, RFIs, and filing.
• Provide training to users and QA/QC auditing of onsite document control.
• Generate status reports and coordinate with Project Managers, vendors and contractors.

Skills

Document control

Unifier

P6

Communication

Team collaboration

Education

Bachelor's degree (business/engineering/construction mgmt/document management)

Tools

Oracle Primavera Unifier

Oracle Primavera P6

Job description

Job Title

Document Control Records Management/ Document Control Specialist Level 2

Location

Madison, WI 53718

Duration

12 months Contract with possibility of extension

Pay rate

$60 - $70/hr.

Schedule

Remote

Job Summary

Document Control Specialist (DCS) is responsible for managing and controlling all construction project documentation. The DCS will implement and maintain procedures for document control and train and assist others to use the procedures effectively. The DCS will be responsible for monitoring and managing business processes and for maintaining the Document Management System.

Accountabilities

These accountabilities are not intended as a complete list of specific duties and responsibilities and does not limit or modify the right of any supervisor to assign, direct, and control the work of employees assigned to this job.

Primary Accountabilities

Work within and oversee the use and function of the company's Document Management System (Oracle Primavera Unifier) including business processes, workflows, transmittals, submittals, Requests for Information (RFI), letters, faxes, emails, electronic filing, and similar tasks. Manage the electronic and hard copy filing of project-related technical documentation and provide internal and external expediting and other custom deliverable status reports to Project Manager as required. Work with Project Managers to ensure proper resources are used at each business process workflow step. Watch for leading indicators of project risks from workflow data and communicate to project team, as well as work to resolve the issue. Provide training to company and partner users as necessary to support the effective use of the Document Management System. Act as the lead resource (subject matter expert) on all project-related document control items, including compliance with project specific contractual/commercial terms. Assist QA/QC in the audit of the onsite construction document control efforts of contractors. Ensure project document lists are up to date. In the absence of onsite QA/QC, the DCS will perform the audit. Interface with Records Management on long term storage and archiving documents. Ensure project document lists are up to date. Interface as necessary with vendors, contractors, suppliers, and other service providers to ensure accuracy of technical content. Performs work under the supervision of a manager.

Unifier System Administrator

Facilitate the creation of new Projects in Unifier. Grant system access requests for Company and Partner Users. Assign appropriate groups and permissions to folders. Troubleshoot technical issues as they arise. Monitor user license demand. Provide Cumulative Features Overview of new version upgrades. Test updates in Stage Environment for version upgrades. Test new workflows designs in Stage Environment prior to being pushed to Production. At project closeout the Unifier System Administrator is responsible for ensuring all Partner users'access has been removed and Company users have download permissions only. Performs work under the supervision of a Manager.

Qualification

The requirements listed below are representative of the experience, knowledge, skills and/or abilities required to perform this job. Educational Requirements Education Level Field of Study Required/Preferred Educational Requirements. Education Level/Field of Study - Bachelor's Degree Emphasis in business education, technical, engineering, construction management, document management or related area preferred. Related experience considered. 10-15 years of related experience (Level 2) Must possess a valid driver's license.

Knowledge, Skills, and Abilities

• Demonstrated knowledge of technologies and systems related to construction document control and management practices. Experience with Oracle Primavera Unifier preferred for Level 1, required for Level 2 and Level 3. Experience with Oracle Primavera P6 preferred. Experience with other project management and document management systems desired. Ability to analyze problems of moderate to complex nature and implement effective solutions. Demonstrated ability to use computer software programs (e.G.;e mail, word processing, spreadsheet, and project management) preferred. Ability to exercise sound judgment, flexibility, initiative and commitment in an environment of rapid change. Ability to work in a diverse work environment. Demonstrated effective interpersonal, verbal, and written communication skills. Ability to effectively communicate with internal stakeholders of the process. Knowledge of electric and steam generation operations is preferred. Experience with electric utility, oil and gas, or highly regulated industries preferred.