Document Control Specialist

Per Sé; Madison (WI); On-site; USD 55,000 - 80,000; Full time

Job summary

Per Sé Group seeks an experienced Document Control Specialist to support construction projects in Madison, Wisconsin. You will manage document workflows, RFIs, submittals, and records, ensuring accurate and timely information delivery to project teams.

The role partners with project managers, engineers, contractors, and vendors, supporting QA/QC audits and long-term records management while improving processes and providing SME guidance.

Qualifications

• Experience in document control for construction projects.
• Knowledge of document management systems and records practices.
• Experience managing submittals, transmittals, RFIs and reviews.

Responsibilities

• Administering and maintaining the project’s Document Management System and workflows.
• Managing electronic and hard-copy documentation, filing systems, and project records.
• Monitoring workflows and communicating issues to project teams.
• Partnering with Project Managers to ensure reviews and approvals are timely.
• Preparing status reports and project deliverables.
• Training teams on document control procedures and system usage.
• Serving as SME for document control practices and contractual documentation.

Skills

Document control

Construction documents

Workflow management

Submittals & RFIs

Records management

Attention to detail

Communication

Microsoft Office

Education

Bachelor's degree in Business/Engineering/Construction Management or related field

Tools

Oracle Primavera Unifier

Primavera P6

Microsoft Office

Job description

Document Control Specialist – Construction Projects

Location: Madison, WI 53718
Employment Type: Long-Term Contract
Duration: January 11, 2027 – January 31, 2028

Great Projects Depend on Great Documentation. Be the Expert Who Keeps Everything on Track.

Are you an experienced Document Control Specialist who thrives on organization, accuracy, and keeping complex construction projects running smoothly? Do you know how to manage document workflows, identify potential project risks, and ensure the right information reaches the right people at the right time?

Per Sé Group is seeking an experienced Document Control Specialist to support construction projects for a leading energy and utility organization in Madison, Wisconsin.

This long-term opportunity is ideal for a document control professional who enjoys taking ownership of document management systems, improving processes, and working closely with project managers, engineers, contractors, and other stakeholders.

The Challenge

You’ll serve as a key resource for construction project documentation, ensuring accurate records, efficient workflows, and consistent document control practices throughout the project lifecycle.

Your responsibilities will include:

• Administering and maintaining the project’s Document Management System, including workflows, transmittals, submittals, Requests for Information (RFIs), and document tracking.

• Managing electronic and hard-copy technical documentation, filing systems, document registers, and project records.

• Monitoring document workflows, identifying potential delays or project risks, and communicating issues to project teams.

• Partnering with Project Managers to ensure document reviews, approvals, and business processes are completed accurately and efficiently.

• Preparing document status reports, expediting reports, and other project deliverables.

• Training employees, contractors, and project partners on document control procedures and system functionality.

• Serving as the subject matter expert for document control practices, procedures, and contractual documentation requirements.

• Supporting QA/QC audits of contractor documentation and ensuring project document lists remain accurate and current.

• Coordinating with vendors, contractors, suppliers, and internal stakeholders to maintain documentation quality and completeness.

• Supporting records retention, document archiving, and long-term records management.

What You Bring

• 10–15 years of related document control experience, preferably supporting construction, engineering, or major capital projects.

• Strong knowledge of construction document management systems, workflows, document tracking, and records management practices.

• Experience managing technical documentation, submittals, transmittals, RFIs, and document review and approval processes.

• Ability to identify workflow issues, troubleshoot documentation problems, and implement effective solutions.

• Strong organizational skills, attention to detail, and the ability to manage multiple priorities.

• Excellent written and verbal communication skills, with the ability to work effectively with project managers, engineers, contractors, and vendors.

• Proficiency with Microsoft Office and other business and project management software.

• Ability to work independently, exercise sound judgment, and adapt to changing project requirements.

Especially valuable: Experience with Oracle Primavera Unifier, Primavera P6, electric utility or power generation projects, oil and gas construction, or other highly regulated industries.

A bachelor’s degree in business, engineering, construction management, document management, or a related field is preferred. Equivalent relevant experience will be considered.

About Per Sé Group

Per Sé Group is a technical and professional staffing firm specializing in power generation, renewable energy, utilities, oil & gas, engineering, and industrial construction. We connect experienced professionals with leading organizations through contract staffing, direct hire, and workforce solutions.

Per Sé Group is an Equal Opportunity Employer. Qualified applicants will receive consideration without regard to any characteristic protected by applicable law.

Ready to bring structure, accuracy, and accountability to complex construction projects?