Document Control Specialist

Virtual Company; Madison (WI); Remote; USD 69,000 - 106,000; Part time

Job summary

The Fountain Group is seeking a Document Control Specialist for a prominent client, located in Madison, WI, with the option to work remotely. This contract role offers pay range $50-$77 per hour and a 12.5-month term with renewal.

The role focuses on managing and controlling all construction project documentation, implementing procedures, and training others. You will oversee the Document Management System (Oracle Primavera Unifier), handle transmittals, RFIs, submittals, and ensure proper

Qualifications

• Bachelor's Degree emphasis in business education, technical, engineering, construction management, document management or related area preferred.
• 10-15 years of related experience.
• Demonstrated knowledge of technologies and systems related to construction document control and management practices.
• Experience with Oracle Primavera Unifier required.

Responsibilities

• Manage and control all construction project documentation.
• Implement and maintain document control procedures and train others.
• Monitor business processes and maintain the Document Management System.
• Oversee Oracle Primavera Unifier document management workflows and transmittals.
• Manage electronic and hard-copy project documentation and provide status reports.
• Coordinate resources with Project Managers across workflows.
• Identify project risk indicators from workflow data and communicate with the team.
• Provide training to users to support system usage.
• Serve as lead SME on document control for projects.
• Assist QA/QC audits of onsite document control efforts.
• Interface with vendors and contractors to ensure content accuracy.

Skills

Document control

Project documentation

Training & support

Education

Bachelor's degree in related field

Tools

Oracle Primavera Unifier

Job description

The Fountain Group is currently seeking a Document Control Specialist for a prominent client of ours. This position is located in Madison, WI (can be done remotely). Details for the position are as follows:

Pay Range: $50 - 77/hr depending on experience
Contract: 12 1/2 months - multi-year role renewed annually
100% onsite in Madison, WI (can be done remotely)
Job Description:

• Responsible for managing and controlling all construction project documentation.
• Implement and maintain procedures for document control and train and assist others to use the procedures effectively.
• Responsible for monitoring and managing business processes and for maintaining the Document Management System.
• Work within and oversee the use and function of the company’s Document Management System (Oracle Primavera Unifier) including business processes, workflows, transmittals, submittals, Requests for Information (RFI), letters, faxes, emails, electronic filing, and similar tasks.
• Manage the electronic and hard copy filing of project-related technical documentation and provide internal and external expediting and other custom deliverable status reports to Project Manager as required. Work with Project Managers to ensure proper resources are used at each business process workflow step.
• Watch for leading indicators of project risks from workflow data and communicate to project team, as well as work to resolve the issue.
• Provide training to company and partner users as necessary to support the effective use of the Document Management System.
• Act as the lead resource (subject matter expert) on all project-related document control items, including compliance with project specific contractual/commercial terms.
• Assist QA/QC in the audit of the onsite construction document control efforts of contractors. Ensure project document lists are up to date. In the absence of onsite QA/QC, the DCS will perform the audit. Interface with Records Management on long term storage and archiving documents.
• Interface as necessary with vendors, contractors, suppliers, and other service providers to ensure accuracy of technical content.

Qualifications:

• Bachelor's Degree Emphasis in business education, technical, engineering, construction management, document management or related area preferred. Related experience considered.
• 10-15 years of related experience.
• Demonstrated knowledge of technologies and systems related to construction document control and management practices.
• Experience with Oracle Primavera Unifier required.

Who We Are:

The Fountain Group is a nationwide staffing firm with over 80 Fortune 100-500 clients. Since 2001, TFG has maintained a consistent standard of excellence, and our work is broadly recognized every year through numerous industry performance awards. Our success is a team effort.

Browse our website below for additional information on our company.

The Fountain Group

3407 West Martin Luther King Blvd., Suite 150, Tampa, FL 33607

“We work in Life Sciences, Clinical, Engineering, IT, and more. Above all, we specialize in people.”