Document Control Specialist

The Planet Group; Madison (WI); On-site; USD 83,000 - 103,000; Full time

Job summary

Planet Group (United States) is seeking a Document Control Specialist in Madison, WI for a 12-month assignment. You will manage and control construction project documentation using Oracle Primavera Unifier and related systems, ensuring processes are followed and delivered on time.

The role requires extensive experience with document control, QA/QC support, training others to use procedures, and working within a regulated industry.

Qualifications

• 10-15 years of related experience (Level 2).
• Demonstrated knowledge of technologies and systems related to construction document control and management practices.
• Experience with Oracle Primavera Unifier preferred for Level 1, required for Level 2 and Level 3.
• Experience with Oracle Primavera P6 preferred.
• Experience with other project management and document management systems desired.
• Ability to analyze problems of moderate to complex nature and implement effective solutions.
• Demonstrated ability to use computer software programs (e.g.; e?mail, word processing, spreadsheet, and project management) preferred.
• Ability to exercise sound judgment, flexibility, initiative and commitment in an environment of rapid change.
• Ability to work in a diverse work environment.
• Demonstrated effective interpersonal, verbal, and written communication skills. Ability to effectively communicate with internal stakeholders of the process.
• Knowledge of electric and steam generation operations is preferred.
• Experience with electric utility, oil and gas, or highly regulated industries preferred.

Responsibilities

• Work within and oversee the use and function of the company's Document Management System (Oracle Primavera Unifier) including business processes, workflows, transmittals, submittals, Requests for Information (RFI), letters, faxes, emails, electronic filing, and similar tasks.
• Manage the electronic and hard copy filing of project-related technical documentation and provide internal and external expediting and other custom deliverable status reports to Project Manager as required.
• Work with Project Managers to ensure proper resources are used at each business process workflow step. Watch for leading indicators of project risks from workflow data and communicate to project team, as well as work to resolve the issue.
• Provide training to company and partner users as necessary to support the effective use of the Document Management System.
• Act as the lead resource (subject matter expert) on all project-related document control items, including compliance with project specific contractual/commercial terms.
• Assist QA/QC in the audit of the onsite construction document control efforts of contractors. Ensure project document lists are up to date. In the absence of onsite QA/QC, the DCS will perform the audit.
• Interface with Records Management on long term storage and archiving documents.
• Ensure project document lists are up to date.
• Interface as necessary with vendors, contractors, suppliers, and other service providers to ensure accuracy of technical content.
• Performs work under the supervision of a manager.

Skills

Document control

Oracle Primavera Unifier

Oracle Primavera P6

Project management systems

Analytical problem solving

Communication skills

Diversity and teamwork

Microsoft Office

Tools

Microsoft Office

Job description

Document Control Specialist

Location: Madison, WI
Duration: 12 months
Schedule: 40 Hours
Pay: $60-$75/hour, DOE

Job Summary:

Document Control Specialist (DCS) is responsible for managing and controlling all construction project documentation. The DCS will implement and maintain procedures for document control and train and assist others to use the procedures effectively. The DCS will be responsible for monitoring and managing business processes and for maintaining the Document Management System.

Qualifications:

• 10-15 years of related experience (Level 2)


• Demonstrated knowledge of technologies and systems related to construction document control and management practices


• Experience with Oracle Primavera Unifier preferred for Level 1, required for Level 2 and Level 3.


• Experience with Oracle Primavera P6 preferred.


• Experience with other project management and document management systems desired.


• Ability to analyze problems of moderate to complex nature and implement effective solutions.


• Demonstrated ability to use computer software programs (e.g.; e?mail, word processing, spreadsheet, and project management) preferred.


• Ability to exercise sound judgment, flexibility, initiative and commitment in an environment of rapid change.


• Ability to work in a diverse work environment.


• Demonstrated effective interpersonal, verbal, and written communication skills. Ability to effectively communicate with internal stakeholders of the process.


• Knowledge of electric and steam generation operations is preferred.


• Experience with electric utility, oil and gas, or highly regulated industries preferred.

Responsibilities:

• Work within and oversee the use and function of the company's Document Management System (Oracle Primavera Unifier) including business processes, workflows, transmittals, submittals, Requests for Information (RFI), letters, faxes, emails, electronic filing, and similar tasks.


• Manage the electronic and hard copy filing of project-related technical documentation and provide internal and external expediting and other custom deliverable status reports to Project Manager as required.


• Work with Project Managers to ensure proper resources are used at each business process workflow step. Watch for leading indicators of project risks from workflow data and communicate to project team, as well as work to resolve the issue.


• Provide training to company and partner users as necessary to support the effective use of the Document Management System.


• Act as the lead resource (subject matter expert) on all project-related document control items, including compliance with project specific contractual/commercial terms.


• Assist QA/QC in the audit of the onsite construction document control efforts of contractors. Ensure project document lists are up to date. In the absence of onsite QA/QC, the DCS will perform the audit.


• Interface with Records Management on long term storage and archiving documents.


• Ensure project document lists are up to date.


• Interface as necessary with vendors, contractors, suppliers, and other service providers to ensure accuracy of technical content.


• Performs work under the supervision of a manager.