Document Control Clerk

Pro-Dex, Inc.; Irvine (CA); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading document control company in California is seeking a Document Control Clerk responsible for organizing and reviewing company documents. Duties include managing both physical and electronic records, ensuring quality in compliance with FDA regulations. Candidates should be highly organized, possess good communication skills, and have 1-2 years of experience in an FDA-regulated environment. This role requires someone detail-oriented with strong problem-solving abilities.

Qualifications

• Must have experience in managing and organizing documents.
• Ability to perform duties with high accuracy.
• Experience with quality assurance processes in regulated environments.

Responsibilities

• Review Job Orders for accuracy and compliance.
• Maintain controlled documents and records.
• Support document control requests across departments.
• Perform physical tasks like lifting up to 35 pounds.

Skills

Highly organized

Good written and verbal communication

Strong interpersonal skills

Problem-solving skills

Microsoft Word

Microsoft Excel

Microsoft Access

Microsoft Outlook

Microsoft Teams

Adobe Acrobat

Education

1-2 years experience in FDA-regulated environment

Training in GMPs or industry quality system standards

Job description

Document Control Clerk is responsible for reviewing, managing, and organizing company documents to ensure accuracy, quality, and compliance with organizational and regulatory standards. This role supports various departments by ensuring that documents are properly filed, updated, and accessible when needed.

JOB DUTIES

• Perform Job Order reviews for accuracy, completeness, and compliance with established procedures.
• Maintain, track, file, and scan Job Orders and other controlled documents, including physical and electronic records.
• Maintain onsite and offsite document storage, retrieval, and destruction.
• Support interdepartmental Document Control requests.
• Perform physical tasks such as bending, squatting, pulling, pushing, and/or lifting up to 35 pounds.
• Ensure day‑to‑day activities and time management align with department goals.
• Ensure all quality aspects of this position.
• Perform other duties as assigned.

SKILLS AND QUALIFICATIONS

• Highly organized, detailed, and able to perform duties with a high degree of accuracy.
• Good written and verbal communication skills and experience writing procedures.
• Strong interpersonal, communication, and problem‑solving skills.
• Working knowledge of Microsoft Word, Excel, Access, Outlook, Teams, and Adobe Acrobat.

ACCOUNTABILITIES

• Guarantee quality of products through quality systems in a highly regulated environment.
• Maintain a safe working environment.
• Handle confidential information with integrity and discretion.

EDUCATION AND EXPERIENCE

1‑2 years experience in an FDA‑regulated or certified quality system environment within a Document Control or mid‑level Quality Assurance position; documented training in GMPs or industry quality system standards or equivalent work experience.

MENTAL, PHYSICAL AND VISUAL DEMANDS

Uses critical thinking skills to create original documents, reports and spreadsheets and interpret information furnished in written, oral or schedule form; able to set goals based on available information, plan work to meet deadlines, resourcefully solve problems, formulate appropriate responses to requests for services and information from internal or external customers, and project likely future occurrences based on current or historic data.

EEO STATEMENT

We are an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. The Company makes hiring decisions based solely on qualifications, merit, and business needs at the time.