Document Control Specialist

Ultimate Staffing; Madera (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

Ultimate Staffing Services is seeking a meticulous Document Control Specialist in Madera, CA, to ensure compliance and efficiency through supplier documentation and regulatory standards.

You will verify supplier documentation, perform risk assessments, and maintain FSVP records. Monday–Friday, 1st Shift, salary $60,000–$80,000 annually, with opportunities to train teams on food safety and audits.

Qualifications

• Food Science degree or equivalent experience.
• Auditing/inspection experience.
• Strong organizational, communication, and presentation skills.
• Ability to multitask and deal with changing priorities.
• Strong project management and organizational skills.
• Computer literacy.
• A logical and investigative mind.

Responsibilities

• Verify, track, and audit documentation from suppliers.
• Perform risk assessments on all purchased products.
• Request and monitor corrective actions when supplier issues arise.
• Maintain records for FSVP and domestic vendors using TraceGains and other programs.
• Process document packets to support customer requests.
• Stay up to date on regulatory changes affecting operations.
• Perform internal and external audits of vendors/co-packers as needed.
• Provide training on food safety and FSVP procedures.
• Collaborate with purchasing and R&D on sourcing and validation for new products.
• Assist management with other tasks as needed.

Skills

Auditing/Inspection

Organizational skills

Communication

Presentation

Multitasking

Project management

Computer literacy

Investigative mind

Education

Food Science Degree or equivalent industry experience

Job description

Ultimate Staffing Services is seeking a meticulous and dedicated Document Control Specialist to join a dynamic team. This role is crucial for ensuring compliance and efficiency within the organization, particularly in relation to supplier documentation and regulatory standards.

Location

Madera, CA

Responsibilities

• Supplier Verification: Monitoring, tracking, and auditing documentation receipt from suppliers.
• Risk Assessment: Performing risk assessments on all products purchased to identify any potential hazards.
• Corrective Actions: Request and monitor corrective actions when issues are found with a supplier.
• Documentation and Records: Ensure comprehensive records are kept for the FSVP and domestic vendors through utilization of TraceGains and other programs as applicable.
• Customer Requests: Review, completion, and submission of document packets to support Customer requests.
• Regulatory Knowledge: Keeping up to date on regulatory changes applicable to operations.
• Auditing: Perform internal and at times external audits of vendors/co-packers as necessary and provide assistance to management during company audits.
• Training: Provide training to internal teams on food safety and FSVP procedures as necessary to ensure sourcing and purchasing is familiar with changing requirements.
• Support: Collaborate with purchasing and R&D regarding sourcing and validation of ingredients/suppliers for new product innovations.
• All other tasks as management requests.

Qualifications and Position Requirements

• Food Science Degree or equivalent industry experience
• Auditing/Inspection Experience
• Strong organizational, communication, and presentation skills
• An ability to multitask and deal with changing priorities
• Strong project management and organizational skills
• Computer literacy
• A logical and investigative mind

Work Hours

Monday - Friday, 1st Shift

Benefits

• The position offers competitive pay with a salary range of $60,000 to $80,000 per year.

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.