Document Control Administrator II

LHH; Hartford (IL); On-site; USD 28,929 - 33,062; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K plan

Job summary

A leading staffing company is seeking a Document Control Administrator II in Hartford, IL. The ideal candidate will have at least 2 years of administrative support experience and proficiency in Microsoft Office Suite, particularly Excel and Word. Responsibilities include following and applying document control procedures, maintaining documents, and assisting project teams with electronic filing. The role offers competitive pay between $21 and $24 per hour along with comprehensive benefits including medical, dental, and a 401K plan.

Qualifications

• 2+ years in administrative support; SAP experience preferred.
• Proficient in Microsoft Office, especially Excel and Word.
• Familiar with filing, photocopying, scanning, and printing procedures.

Responsibilities

• Follow and apply document control procedures.
• Verify documentation against the document control system.
• Assist project teams with electronic document filing and organization.
• Maintain master documents and hardcopy/digital files.

Skills

Administrative support experience

Proficiency in Microsoft Office Suite

Document control procedures

Experience with SAP

Education

High school diploma or GED equivalent

Tools

FALCON

Microsoft Excel

Microsoft Word

SharePoint

Job description

Title: Document Control Administrator II

Location: Hartford, IL (Onsite)

Pay: $21.00 – $24/hr.

Key Responsibilities

• Understand, follow, and apply document control procedures.
• Verify documentation against our document control system (FALCON).
• Checkout, issue, and track documentation updates for projects and special programs.
• Support the document revision process to ensure proper procedures are followed for drawings and documentation updates.
• Track action items for documents and drawings distributed to project teams.
• Assist project teams with electronic document filing, organization, and retrieval.
• Maintain master documents, library documents, and associated hardcopy and digital files.
• Serve as a liaison with external engineering firms when required.
• Utilize key software applications and internal resources effectively.
• Coordinate Foreign Printing (FP) and scanning of project drawings to ensure accurate and timely support for major capital projects.
• Perform additional duties as assigned.

Basic Qualifications

• 2 or more years of experience in an administrative support role; Experience with SAP is preferred.
• Proficiency in Microsoft Office Suite - Primarily Excel, Word, and SharePoint.
• High school diploma or GED equivalent.
• Legally authorized to work in the United States without restrictions.
• Familiarity with basic office procedures such as filing, photocopying, scanning, and printing.

Preferred Qualifications

• Experience with various proprietary Electronic Document Control and computing systems.
• Experience with SAP.

Benefits

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance