Document Control Specialist

Ultimate Staffing; Salt Lake City (UT); On-site; USD 55,000 - 75,000; Full time

Job summary

Ultimate Staffing in Salt Lake City, Utah is seeking a Document Control Specialist to ensure accuracy, accessibility, and compliance of controlled documentation. This on-site role supports Engineering, Quality, Operations, and R&D by drafting, editing, issuing, and archiving documents per regulatory and internal requirements.

Responsibilities include managing creation and archival of SOPs, work instructions, forms, specifications, and reports; administering version control and approval

Qualifications

• Training in technical writing or documentation standards preferred.
• Experience with ISO 13485 and ISO 9001.
• Experience with document management systems such as SharePoint, SAP, ETQ.
• Strong written communication and ability to simplify complex technical information.

Responsibilities

• Manage the creation, revision, formatting, issuance, and archival of controlled documents including SOPs, work instructions, forms, specifications, and technical reports.
• Administer the document control system, ensuring proper version control, routing, approval workflows, and retention.
• Write and edit technical documents with clarity, consistency, and proper terminology, ensuring alignment with quality and regulatory standards.
• Collaborate with cross-functional teams to gather technical information and translate it into user-friendly documents.
• Ensure timely processing and release of ECOs, Deviations, and Controlled Document Updates.
• Maintain documentation templates, style guides, and naming conventions.
• Support internal and external audits by providing accurate documentation, revision histories, and compliance evidence.
• Provide training and guidance to personnel on document control processes and documentation best practices.

Skills

Technical writing

Regulatory knowledge

Document Management Systems

Attention to detail

Education

High School Degree or equivalent

Tools

SharePoint

SAP

ETQ

Job description

Ultimate Staffing is seeking a Document Control Specialist in Salt lake City Utah

This a Temp role and high potential fulltime conversion, 100% on site

Summary

Ensures the accuracy, accessibility, and compliance of all controlled documentation by maintaining document standards, coordinating change management, and producing clear, concise, and compliant technical documentation. Supports Engineering, Quality, Operations, and R&D by drafting, editing, issuing, and archiving controlled documents in accordance with regulatory and internal requirements

Job Description

• Manage the creation, revision, formatting, issuance, and archival of controlled documents including SOPs, work instructions, forms, specifications, and technical reports.
• Administer the document control system, ensuring proper version control, routing, approval workflows, and retention.
• Write and edit technical documents with clarity, consistency, and proper terminology, ensuring alignment with quality and regulatory standards.
• Collaborate with cross-functional teams to gather technical information and translate it into user-friendly documents.
• Ensure timely processing and release of Engineering Change Orders (ECOs), Deviations, and Controlled Document Updates.
• Maintain documentation templates, style guides, and naming conventions.
• Support internal and external audits by providing accurate documentation, revision histories, and compliance evidence.
• Provide training and guidance to personnel on document control processes and documentation best practices.

Job Qualifications

• Training in technical writing or documentation standards preferred.
• Familiarity with regulatory requirements such as ISO 13485, ISO 9001, and controlled documentation practices.
• Experience with Document Management Systems such as SharePoint, SAP, ETQ, or similar platforms.
• Strong written communication skills with the ability to simplify complex technical information.
• Highly organized with strong attention to detail, accuracy, and consistency.
• Ability to interpret engineering drawings, specifications, and technical content.
• Self-motivated and able to work independently with minimal supervision.
• Strong collaboration skills and ability to support multiple departments simultaneously.
• Team-oriented mindset with a commitment to quality and continuous improvement.

Typical Education and Experience

• High School Degree or equivalent
• 2-4 years of experience in document control, technical writing, quality systems, or a related field.
• Experience in a regulated industry preferred.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.