Project Document Control Clerk (Temporary Position)

Dutra Group; Long Beach (CA); On-site; USD 41,000 - 55,000; Full time

Job summary

Dutra Group is seeking a Project Document Control Clerk (Temporary Position) in Long Beach, CA to support the ITS Project. Primary duties include filing, data entry, scanning, and preparing reports while coordinating with project personnel to gather necessary information for daily quality and cost reporting.

The role requires strong attention to detail, excellent communication, and proficiency with MS Office. Office is in Long Beach, with standard office conditions.

Qualifications

• Document Control or Administrative experience preferred.
• Ability to communicate effectively with manager, clients and internal team.
• Knowledge of internet research and MS Office applications (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Maintain project records by copying, scanning, saving electronically, and filing documents.
• Gather and save information for Daily Quality and Cost reporting.
• Complete and compile project documents to be submitted to the project owner.
• Save and compile project photos.
• Coordinate with project personnel to gather information for daily reports, cost reports, and extra work bills.
• Adapt to small changes in task sequence as project needs change.

Skills

Communication

Attention to Detail

Researching Information

Planning and Organizing

Self-Management

Teamwork

Education

Document Control experience

Tools

Microsoft Office

Job description

Position:Project Document Control Clerk (Temporary Position)

Location: Long Beach, CA

Job Id:400

# of Openings:1

Equal Opportunity Employer/Veterans/Disabled

SUMMARY: This position provides document control assistance to the ITS Project in Long Beach, CA, including filing paperwork, performing data entry, scanning documents, creating reports, saving reports, videos and pictures over the course of the projects. Will work with project personnel to gather the necessary information to compile.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Maintain Project records by making copies, scanning, saving documents electronically, and filing documents.
• Gather and save project related information necessary for Daily Quality and Cost reporting.
• Completion and compilation of project documents to be submitted to the project owner.
• Saving and compiling project pictures.
• Coordination with all project personnel to gather the necessary information needed to complete the Daily reports, Cost Reports, and Extra Work Bills
• Ability to adapt to small changes in work task sequence as project needs change.

COMPETENCIES:

• Communication Proficiency: Demonstrates effective written and oral communication skills.
• Attention to Detail: Diligently attends to detail and pursues quality in accomplishing tasks. Checks work to ensure accuracy and completeness.
• Researching Information: Identifies, collects and organizes data for analysis and decision making. Knows where and how to access the right data for the assignment.
• Planning and Organizing: Identifies the sequence of tasks and the resources needed to achieve a goal and prioritizes key action steps.
• Self-Management: Manages own time, priorities and resources to achieve goals. Works independently with little supervision.
• Teamwork: Promotes cooperation and commitment within a team to achieve goals and deliverables.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education/Experience: Document Control or Administrative experience is preferred.
• Language Ability: ability to effectively communicate and respond to questions from manager, clients, customers, and internal team.
• Reasoning Ability: ability to apply common sense understanding to carry out instructions furnished in written, oral, diagram, or schedule form.
• Computer Skills: to perform this job successfully, an individual should have knowledge of and experience with internet research, and advanced abilities in Microsoft Office software including Outlook, Word, Excel, and PowerPoint.
• Physical Presence: Regular and predictable physical presence in the construction office is an essential qualification for this position due to the importance of the team-related aspects of the essential duties, the aggressive timeframes under which the employee will operate, and the need for face-to-face interaction with other employees in order to properly perform job-related functions. Project office is in Long Beach CA.
• Valid Driver’s License.

SUPERVISORY RESPONSIBILITIES:

This position has no supervisory responsibilities.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Usual office work conditions. The noise level in the work environment is moderate. Minimum physical exertion.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The employee must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision.
• While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear.
• The employee is occasionally required to stand and walk.

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

Pay Rate: $35.00/hour

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.