Division Coordinator-Behavior and development admin

Nemours Children's Health; Wilmington (DE); On-site; USD 42,000 - 64,000; Full time

Job summary

Nemours Children's Health is seeking a Division Coordinator to provide administrative support to division leaders, manage schedules, and handle inquiries from internal and external contacts. The role includes preparing correspondence, coordinating travel, and supporting special projects as needed.

The successful candidate will have a High School Diploma and strong organizational skills, with experience in scheduling and office administration.

Qualifications

• High School Diploma required.

Responsibilities

• Guide and process all aspects of the clinical schedules of the providers within the assigned divisions.
• Build templates in the EPIC system and submit to the enterprise templating team.
• Complete and submit call schedules for providers and coordinate surgical schedules with outlook calendars.
• Coordinate business travel including airline reservations, hotels, and conference registrations for providers.
• Prepare correspondence, reports and PowerPoint presentations for Division Chiefs and administrative leaders.
• May be assigned special projects.

Job description

The Division Coordinator assists leaders by providing administrative support. Handles situations requiring knowledge of the overall function of responsibility, the overall organization’s mission, structure, and culture. Acts as central point of contract for other departmental associates on departmental activities. Responds to inquiries and represents the leader in dealing with both internal customers as well as external contacts. Typical duties may include maintenance of budget records, setting up meetings with agendas, preparation of correspondence, etc. May be assigned special projects.

Essential Functions

• Guide and process all aspects of the clinical schedules of the providers within the assigned divisions. This includes but is not limited to:
• Building templates in the EPIC system and submitting to the enterprise templating team
• Completing and submitting call schedules for providers
• Submitting clinic cancellations, both planned and unplanned
• Coordinating surgical schedules with outlook schedules
• Manage administrative leader’s schedules with consideration to priorities and time efficiency.
• Handle incoming calls with courtesy, provide assistance and information as needed, page physicians as appropriate for providerto-provider line.
• Coordinate business travel including airline reservations, hotels, auto rentals and conference registrations for providers.
• Prepare correspondence (Word), reports (Excel) and PowerPoint presentations along with occasional project work for Division Chiefs and administrative leaders of the assigned divisions.

Job Requirements

High School Diploma

ABOUT US

Nemours Children's Health is an internationally recognized pediatric health system serving more than 1.7 million patient encounters each year. We deliver care across six states through two freestanding children’s hospitals - Nemours Children's Hospital, Delaware and Nemours Children's Hospital, Florida - along with a network of more than 80 primary, urgent, and specialty care practices and more than 40 hospital partnerships.

Backed by the Nemours Foundation and Alfred I. duPont Trust, our $1.7B nonprofit system is dedicated to improving children's health through clinical care, research, education, advocacy, and prevention. Our Whole Child Health approach focuses equally on prevention and treatment, partnering with communities to help every child thrive.

Inclusion and belonging guide our strategy and growth. We are committed to culturally relevant care, reducing health disparities, and fostering an environment where every associate, patient, and family feels supported and valued.

Learn more at Nemours.org .