Division Coordinator-Behavior and development admin

Nemours-Children; Wilmington (DE); On-site; USD 45,000 - 65,000; Full time

Job summary

Nemours-Children is seeking a Division Coordinator to provide administrative support to division leaders in Wilmington, DE. You will handle calendars, prepare correspondence, and assist with project work to help the division run smoothly.

The role requires strong organizational skills, attention to detail, and the ability to interact with internal teams and external contacts. A high school diploma and relevant experience are required.

Qualifications

• High School Diploma is required.
• Minimum 3 years of job-related experience required.

Responsibilities

• Guide and process all aspects of the clinical schedules of the providers within the assigned divisions, including EPIC templating, call schedules, clinic cancellations, and coordinating surgical schedules.
• Manage administrative leader’s schedules with consideration to priorities and time efficiency.
• Handle incoming calls, provide assistance and information, and page physicians as appropriate for providerto-provider line.
• Coordinate business travel including airline reservations, hotels, auto rentals and conference registrations for providers.
• Prepare correspondence (Word), reports (Excel) and PowerPoint presentations, and support division chiefs with occasional projects.

Skills

Administrative support

Schedule management

Communication

Travel coordination

Education

High School Diploma

Tools

EPIC system

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

The Division Coordinator assists leaders by providing administrative support. Handles situations requiring knowledge of the overall function of responsibility, the overall organization’s mission, structure, and culture. Acts as central point of contract for other departmental associates on departmental activities. Responds to inquiries and represents the leader in dealing with both internal customers as well as external contacts. Typical duties may include maintenance of budget records, setting up meetings with agendas, preparation of correspondence, etc. May be assigned special projects.

Essential Functions:

1. Guide and process all aspects of the clinical schedules of the providers within the assigned divisions. This includes but is not limited to:
   • Building templates in the EPIC system and submitting to the enterprise templating team
   • Completing and submitting call schedules for providers
   • Submitting clinic cancellations, both planned and unplanned
   • Coordinating surgical schedules with outlook schedules
2. Manage administrative leader’s schedules with consideration to priorities and time efficiency.
3. Handle incoming calls with courtesy, provide assistance and information as needed, page physicians as appropriate for providerto-provider line.
4. Coordinate business travel including airline reservations, hotels, auto rentals and conference registrations for providers.
5. Prepare correspondence (Word), reports (Excel) and PowerPoint presentations along with occasional project work for Division Chiefs and administrative leaders of the assigned divisions.

Job Requirements:

• High School Diploma
• Minimum 3 years of job-related experience required