Division Coordinator-Administration OB GYN

Nemours Children's Health; Wilmington (DE); On-site; USD 42,000 - 56,000; Full time

Job summary

Nemours Children's Health in Delaware seeks a Division Coordinator to support leaders within the Institute for Maternal Fetal Health by coordinating cross-disciplinary activities and handling essential administrative tasks. The role enables clinical and operational leaders to work efficiently and grow programs.

You will manage provider schedules, arrange travel, prepare documentation, and assist with onboarding and credentialing. Strong MS Office skills and organizational ability are required.

Qualifications

• Administrative support experience in a clinical or academic setting is preferred.
• Ability to manage multiple schedules and details with accuracy.
• Proficiency in MS Office applications and basic reporting tools.

Responsibilities

• Coordinate complex clinical schedules for providers and maintain up-to-date calendars.
• Prepare correspondence, reports, and presentations using Word/Excel/PowerPoint.
• Coordinate travel arrangements and meetings, including agendas and logistics.
• Assist with onboarding, credentialing, and ancillary duties as needed.
• Provide coverage for other coordinators and manage calendar planning for divisions.

Skills

Calendar management

Schedule coordination

Communication skills

Travel coordination

Office software

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Job Description

The Division Coordinator assists leaders by providing administrative support to physicians in the Institute for Maternal Fetal Health. The primary function of a Division Coordinator is to enable clinical and operational leaders to function efficiently by coordinating complex, cross ‑ disciplinary activities and supporting program growth.

Acts as central point of contact for other departmental associates on departmental activities. Responds to inquiries and represents the leader in dealing with both internal customers as well as external contacts. Typical duties may include keeping the department and leadership organized, maintenance of budget records, setting up meetings with agendas, preparation of correspondence, submitting expense reimbursements, etc. May be assigned special projects.

Essential Functions

• Guide and process all aspects of the clinical schedules of the providers within the assigned divisions. This includes but is not limited to:
• Completing and submitting call schedules for providers
• Coordinating surgical schedules with outlook schedules
• Maintain latest schedule in Qgenda up to date.
• Collaborate with the Access representative team on master templates and clinic closures as needed.
• Manage schedules with consideration to priorities and time efficiency.
• Handle incoming calls and email requests with courtesy, provide assistance and information as needed.
• Coordinate business travel including airline reservations, hotels, auto rentals and conference registrations for providers.
• Proficient in Microsoft products. Prepare correspondence (Word), reports (Excel) and PowerPoint presentations along with occasional project work for Division Chiefs and administrative leaders of the assigned divisions.
• Assist with training, onboarding and credentialing duties.
• Additional miscellaneous duties and responsibilities as assigned by manager.
• All other duties as assigned, but not limited to:
• Calendar management
• Planning and scheduling of divisional meetings.
• Assume responsibility for surveys for faculty academic tracking.
• Compile data as it relates to adhoc reports regarding divisional and/or programmatic operations.
• Aggregate biannual departmental Gallup Survey responses.
• Provide support and coverage for other Divisional Coordinators or Executive Team Coordinators as needed.

Job Requirements

High School Diploma

Epic Experience Preferred

1-3 years of job related experience required

About Us

Nemours Children's Health is an internationally recognized pediatric health system serving more than 1.7 million patient encounters each year. We deliver care across six states through two freestanding children’s hospitals — Nemours Children's Hospital, Delaware and Nemours Children's Hospital, Florida — along with a network of more than 80 primary, urgent, and specialty care practices and more than 40 hospital partnerships.

Backed by the Nemours Foundation and Alfred I. duPont Trust, our $1.7B nonprofit system is dedicated to improving children's health through clinical care, research, education, advocacy, and prevention. Our Whole Child Health approach focuses equally on prevention and treatment, partnering with communities to help every child thrive.

Inclusion and belonging guide our strategy and growth. We are committed to culturally relevant care, reducing health disparities, and fostering an environment where every associate, patient, and family feels supported and valued.

Learn more at Nemours.org.