Division Coordinator-Administration OB GYN

Nemours; Wilmington (NC); On-site; USD 42,000 - 62,000; Full time

Job summary

Nemours Children's Health is seeking a Division Coordinator to support physicians in the Institute for Maternal Fetal Health. You will enable leaders to operate efficiently by coordinating cross-disciplinary activities and supporting program growth.

Responsibilities include managing clinical provider schedules, coordinating surgical and meetings, and preparing reports and correspondence. Epic experience and strong Microsoft Office skills are preferred; a High School Diploma and 1–3 years of

Qualifications

• High School Diploma required.
• 1-3 years of relevant experience.
• Epic experience preferred.

Responsibilities

• Coordinate clinical schedules for providers, including call and surgical schedules, and keep the Qgenda schedule up to date.
• Prepare correspondence, reports, and PowerPoint presentations; assist with onboarding and credentialing duties.
• Provide calendar management and planning for divisional meetings and special projects.
• Assist with training, credentialing duties and act as a liaison between leadership and departmental associates.
• Provide coverage and support for other Divisional Coordinators or Executive Team Coordinators as needed.

Skills

Microsoft Office

Education

High School Diploma

Tools

Epic

Job description

The Division Coordinator assists leaders by providing administrative support to physicians in the Institute for Maternal Fetal Health. The primary function of a Division Coordinator is to enable clinical and operational leaders to function efficiently by coordinating complex, cross - disciplinary activities and supporting program growth.

Acts as central point of contact for other departmental associates on departmental activities. Responds to inquiries and represents the leader in dealing with both internal customers as well as external contacts. Typical duties may include keeping the department and leadership organized, maintenance of budget records, setting up meetings with agendas, preparation of correspondence, submitting expense reimbursements, etc. May be assigned special projects.

Essential Functions

Guide and process all aspects of the clinical schedules of the providers within the assigned divisions. This includes but is not limited to:

• Completing and submitting call schedules for providers
• Coordinating surgical schedules with outlook schedules
• Maintain latest schedule in Qgenda up to date.
• Collaborate with the Access representative team on master templates and clinic closures as needed.

Manage schedules with consideration to priorities and time efficiency. Handle incoming calls and email requests with courtesy, provide assistance and information as needed. Coordinate business travel including airline reservations, hotels, auto rentals and conference registrations for providers. Proficient in Microsoft products. Prepare correspondence (Word), reports (Excel) and PowerPoint presentations along with occasional project work for Division Chiefs and administrative leaders of the assigned divisions. Assist with training, onboarding and credentialing duties. Additional miscellaneous duties and responsibilities as assigned by manager. All other duties as assigned, but not limited to:

• Calendar management
• Planning and scheduling of divisional meetings.
• Assume responsibility for surveys for faculty academic tracking.
• Compile data as it relates to adhoc reports regarding divisional and/or programmatic operations.
• Aggregate biannual departmental Gallup Survey responses.
• Provide support and coverage for other Divisional Coordinators or Executive Team Coordinators as needed.

Job Requirements:

High School Diploma

1-3 years of job related experience required

Epic experience preferred

About Us

Nemours Children's Health is an internationally recognized pediatric health system serving more than 1.7 million patient encounters each year. We deliver care across six states through two freestanding children's hospitals - Nemours Children's Hospital, Delaware and Nemours Children's Hospital, Florida - along with a network of more than 80 primary, urgent, and specialty care practices and more than 40 hospital partnerships.

Backed by the Nemours Foundation and Alfred I. duPont Trust, our $1.7B nonprofit system is dedicated to improving children's health through clinical care, research, education, advocacy, and prevention. Our Whole Child Health approach focuses equally on prevention and treatment, partnering with communities to help every child thrive.

Inclusion and belonging guide our strategy and growth. We are committed to culturally relevant care, reducing health disparities, and fostering an environment where every associate, patient, and family feels supported and valued.

Learn more at Nemours.org .