Division Coordinator-Behavior and development admin

The Nemours Foundation; Wilmington (DE); On-site; USD 42,000 - 66,000; Full time

Job summary

The Nemours Foundation is seeking a Division Coordinator to provide essential administrative support to leaders and the division. The role acts as the central contact for departmental activities, handling inquiries, and assisting with budget records, meeting setup, and correspondence.

Occasional special projects may be assigned to support the division's mission and efficiency. Key responsibilities include coordinating complex clinical schedules, EPIC templating, travel arrangements, and

Qualifications

• High School Diploma required.
• Minimum 3 years of job-related experience required.

Responsibilities

• Guide and process clinical schedules for providers in the assigned divisions, including EPIC templating and clinic scheduling.
• Manage administrative leader’s schedules with priority and time efficiency.
• Handle inquiries and provide information to internal/external contacts; coordinate communications for providers.
• Arrange business travel including flights, hotels, cars, and conference registrations for providers.
• Prepare correspondence, reports, and PowerPoint presentations; support special projects for Division Chiefs.

Skills

Administrative support

Scheduling

Calendar management

Interpersonal communication

Travel coordination

Office software

Education

High School Diploma

Tools

EPIC system

Microsoft Word

Microsoft Excel

PowerPoint

Job description

The Division Coordinator assists leaders by providing administrative support. Handles situations requiring knowledge of the overall function of responsibility, the overall organization’s mission, structure, and culture. Acts as central point of contract for other departmental associates on departmental activities. Responds to inquiries and represents the leader in dealing with both internal customers as well as external contacts. Typical duties may include maintenance of budget records, setting up meetings with agendas, preparation of correspondence, etc. May be assigned special projects.

Essential Functions:

1. Guide and process all aspects of the clinical schedules of the providers within the assigned divisions. This includes but is not limited to:
   • Building templates in the EPIC system and submitting to the enterprise templating team
   • Completing and submitting call schedules for providers
   • Submitting clinic cancellations, both planned and unplanned
   • Coordinating surgical schedules with outlook schedules
2. Manage administrative leader’s schedules with consideration to priorities and time efficiency.
3. Handle incoming calls with courtesy, provide assistance and information as needed, page physicians as appropriate for providerto-provider line.
4. Coordinate business travel including airline reservations, hotels, auto rentals and conference registrations for providers.
5. Prepare correspondence (Word), reports (Excel) and PowerPoint presentations along with occasional project work for Division Chiefs and administrative leaders of the assigned divisions.

Job Requirements:

• High School Diploma
• Minimum 3 years of job-related experience required