Division Coordinator-Behavior and development admin

Nemours; Wilmington (NC); On-site; USD 45,000 - 60,000; Full time

Job summary

Nemours Division Coordinator role in Wilmington, NC provides essential administrative support to division leaders. The position interacts with internal customers and external contacts, handling budget records, meetings, and correspondence.

It may involve special projects and act as a central point of contact for division activities. Key duties include clinical scheduling management (EPIC templates, call schedules, cancellations, and surgical coordination), travel arrangements for providers, and

Qualifications

• High School Diploma is required.
• Minimum 3 years of job-related experience are required.

Responsibilities

• Coordinate clinical schedules for providers, including EPIC templating and enterprise templating submission.
• Manage administrative leader's schedules with priority and time efficiency.
• Handle incoming calls, provide information, and page physicians as needed.
• Coordinate business travel for providers, including flights, hotels, and car rentals.
• Prepare correspondence, reports, and PowerPoint presentations; support division chiefs on special projects.

Education

High School Diploma

Job description

The Division Coordinator assists leaders by providing administrative support. Handles situations requiring knowledge of the overall function of responsibility, the overall organization's mission, structure, and culture. Acts as central point of contract for other departmental associates on departmental activities. Responds to inquiries and represents the leader in dealing with both internal customers as well as external contacts. Typical duties may include maintenance of budget records, setting up meetings with agendas, preparation of correspondence, etc. May be assigned special projects.

Essential Functions

1. Guide and process all aspects of the clinical schedules of the providers within the assigned divisions. This includes but is not limited to:
   • Building templates in the EPIC system and submitting to the enterprise templating team
   • Completing and submitting call schedules for providers
   • Submitting clinic cancellations, both planned and unplanned
   • Coordinating surgical schedules with outlook schedules
2. Manage administrative leader's schedules with consideration to priorities and time efficiency.
3. Handle incoming calls with courtesy, provide assistance and information as needed, page physicians as appropriate for provider-to-provider line.
4. Coordinate business travel including airline reservations, hotels, auto rentals and conference registrations for providers.
5. Prepare correspondence (Word), reports (Excel) and PowerPoint presentations along with occasional project work for Division Chiefs and administrative leaders of the assigned divisions.

Job Requirements

High School Diploma

Minimum 3 years of job-related experience required

About Us

Nemours Children's Health is an internationally recognized pediatric health system serving more than 1.7 million patient encounters each year. We deliver care across six states through two freestanding children's hospitals - Nemours Children's Hospital, Delaware and Nemours Children's Hospital, Florida - along with a network of more than 80 primary, urgent, and specialty care practices and more than 40 hospital partnerships.

Backed by the Nemours Foundation and Alfred I. duPont Trust, our $1.7B nonprofit system is dedicated to improving children's health through clinical care, research, education, advocacy, and prevention. Our Whole Child Health approach focuses equally on prevention and treatment, partnering with communities to help every child thrive.

Inclusion and belonging guide our strategy and growth. We are committed to culturally relevant care, reducing health disparities, and fostering an environment where every associate, patient, and family feels supported and valued.

Learn more at Nemours.org.