Division Coordinator-Administration OB GYN

Nemours in; Wilmington (DE); On-site; USD 38,000 - 52,000; Full time

Job summary

Nemours Children's Health seeks a Division Coordinator to support the OB GYN Administration within the Institute for Maternal Fetal Health. This role coordinates complex schedules, prepares reports, and assists with credentialing and onboarding while serving as a liaison with internal and external contacts.

The position requires 1–3 years of related experience, a high school diploma, and proficiency in Microsoft Office. Epic experience is preferred in a fast-paced clinical environment.

Qualifications

• High School Diploma required.
• 1–3 years of related experience required.
• Epic experience preferred.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
• Strong scheduling and administrative capabilities.

Responsibilities

• Coordinate clinical schedules for providers within the division.
• Maintain and update schedules in Qgenda.
• Handle incoming calls and emails with courtesy and accuracy.
• Coordinate business travel for providers, including arrangements.
• Prepare correspondence and reports using Word/Excel/PowerPoint.
• Assist with onboarding and credentialing duties.
• Provide coverage and support for other coordinators and executives.
• Calendar management and scheduling of divisional meetings.
• Aggregate data for ad hoc operational reports.

Skills

Detail-oriented

Schedule coordination

Communication

Education

High School Diploma

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Qgenda

Epic

Job description

Division Coordinator-Administration OB GYN (Finance)

The Division Coordinator assists leaders by providing administrative support to physicians in the Institute for Maternal Fetal Health. The primary function of a Division Coordinator is to enable clinical and operational leaders to function efficiently by coordinating complex, cross ‑ disciplinary activities and supporting program growth.

Acts as central point of contact for other departmental associates on departmental activities. Responds to inquiries and represents the leader in dealing with both internal customers as well as external contacts. Typical duties may include keeping the department and leadership organized, maintenance of budget records, setting up meetings with agendas, preparation of correspondence, submitting expense reimbursements, etc. May be assigned special projects.

Essential Functions

• Guide and process all aspects of the clinical schedules of the providers within the assigned divisions. This includes but is not limited to:
  • Completing and submitting call schedules for providers
  • Coordinating surgical schedules with outlook schedules
  • Maintain latest schedule in Qgenda up to date.
  • Collaborate with the Access representative team on master templates and clinic closures as needed.
• Manage schedules with consideration to priorities and time efficiency.
• Handle incoming calls and email requests with courtesy, provide assistance and information as needed.
• Coordinate business travel including airline reservations, hotels, auto rentals and conference registrations for providers.
• Proficient in Microsoft products. Prepare correspondence (Word), reports (Excel) and PowerPoint presentations along with occasional project work for Division Chiefs and administrative leaders of the assigned divisions.
• Assist with training, onboarding and credentialing duties.
• Additional miscellaneous duties and responsibilities as assigned by manager.
• All other duties as assigned, but not limited to:
  • Calendar management
  • Planning and scheduling of divisional meetings.
  • Assume responsibility for surveys for faculty academic tracking.
  • Compile data as it relates to adhoc reports regarding divisional and/or programmatic operations.
  • Aggregate biannual departmental Gallup Survey responses.
  • Provide support and coverage for other Divisional Coordinators or Executive Team Coordinators as needed.

Job Requirements

• High School Diploma
• 1-3 years of job related experience required
• Epic experience preferred

About Us

Nemours Children's Health is an internationally recognized pediatric health system serving more than 1.7 million patient encounters each year. We deliver care across six states through two freestanding children's hospitals - Nemours Children's Hospital, Delaware and Nemours Children's Hospital, Florida - along with a network of more than 80 primary, urgent, and specialty care practices and more than 40 hospital partnerships.

Backed by the Nemours Foundation and Alfred I. duPont Trust, our $1.7B nonprofit system is dedicated to improving children's health through clinical care, research, education, advocacy, and prevention. Our Whole Child Health approach focuses equally on prevention and treatment, partnering with communities to help every child thrive.

Inclusion and belonging guide our strategy and growth. We are committed to culturally relevant care, reducing health disparities, and fostering an environment where every associate, patient, and family feels supported and valued.

Learn more at Nemours.org .