Districtwide Executive Assistant to Senior Leadership

Richland County School District One; Columbia (SC); On-site; USD 45,000 - 70,000; Full time

Job summary

Richland County School District One seeks an Executive Assistant to the Senior Associate in Human Resource Services. The role covers district-wide administrative support, coordinating complex scheduling, budget prep, and staff supervision within a cabinet-reporting structure.

The candidate will manage confidential communications, prepare reports, and coordinate meetings and events, while supervising clerical staff and ensuring high workflow efficiency.

Qualifications

• Requires Associate's degree in business administration, secretarial science or closely related field supplemented by four years of secretarial experience, or an equivalent combination of education, training and experience.
• Must be able to type rapidly and accurately.

Responsibilities

• Schedules the supervisor's work and time; schedules appointments and meetings and makes arrangements for travel, speaking engagements, special events and related activities.
• Composes and prepares memos, letters, correspondence and reports related to department matters, practices and procedures; processes correspondence and other matters of a confidential nature.
• Conducts receptionist duties by answering the telephone, screening callers, identifying matters of priority for the supervisor's attention, and greeting, announcing or routing visitors.
• Researches, gathers and organizes pertinent data as needed from files and documents in the office or other sources for supervisor's use.
• Assists in preparing and maintaining the office budget.
• Receives and responds to inquiries and concerns from the public, and refers problems to appropriate staff person for resolution.
• Prepares agenda for committee meetings and notifies all involved; prepares presentation materials for meetings; takes and transcribes meeting minutes.

Skills

Secretarial skills

Office administration

Supervisory duties

Education

Associate's degree in business administration or secretarial science

Tools

Computer

Printer

Typewriter

Copier

Fax machine

Job description

Richland County School District One seeks an Executive Assistant to the Senior Associate in Human Resource Services. The role covers district-wide administrative support, coordinating complex scheduling, budget prep, and staff supervision within a cabinet-reporting structure.

The candidate will manage confidential communications, prepare reports, and coordinate meetings and events, while supervising clerical staff and ensuring high workflow efficiency.