District Operations & HR Coordinator

Winter Services Inc; West Allis (WI); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Competitive salary

Health/dental/vision insurance

Life and disability insurance

401(k) with company match

Paid vacation and holidays

Job summary

Winter Services Inc in West Allis, WI is seeking a detail-oriented Office Administrator to organize and coordinate district operations for efficiency across employee, vendor, and customer information.

The role covers staffing, HR support, safety training, sales coordination, fleet administration, and finance tasks, requiring strong Microsoft Office skills and reliable discretion in handling confidential data.

Qualifications

• High school diploma or G.E.D. equivalent.
• Proficient in use of general office equipment (fax and copy machine).
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Discretion and trustworthiness due to access and assistance with confidential information.
• Excellent communication, time management, and organizational skills.

Responsibilities

• Manage all district staffing and recruiting activities.
• Maintain office supplies and equipment; support general office tasks.
• Understand Salesforce and Viaseys Database to support your Operation Manager’s District annually.
• Assist HR with recruitment, orientation, and training of seasonal staff (may require some weekends).
• Assist in training and tracking safety rules and compliance for employees within the district.
• Coordinate and schedule district required training in and out of the season.
• Sales related activities: prospecting, appointments, cold calling, sales blitzes.
• Fleet related activities: asset tracking, invoice flow, DVIR organization.
• Customer Service: service case flow and coverage when necessary.
• Finance: A/R activities, NetSuite invoicing, insurance/COI requests as needed.
• Subcontractor agreements; creation and processing; subcontractor compliance (W9, COI).

Skills

Communication

Time management

Organization

Education

High school diploma or GED

Tools

Microsoft Office

General office equipment

Job description

Winter Services Inc in West Allis, WI is seeking a detail-oriented Office Administrator to organize and coordinate district operations for efficiency across employee, vendor, and customer information.

The role covers staffing, HR support, safety training, sales coordination, fleet administration, and finance tasks, requiring strong Microsoft Office skills and reliable discretion in handling confidential data.