District Admin & Finance Coordinator

HPC Industrial powered by Clean Harbors; Commerce City (CO); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Health benefits

401K with company matching

Paid time off

Tuition reimbursement

Career growth opportunities

Employee stock purchase plan (U.S. 1)

Job summary

HPC-Industrial, powered by Clean Harbors, is seeking a District Administrator to support daily payroll reconciliation, invoicing, and monthly financial close for assigned branches. This role demands strict adherence to safety policies and efficient back-office operations in Commerce City, CO.

The successful candidate will manage vendor POs, customer contracts, and time-entry processes while ensuring timely payroll and accurate revenue/cost reporting.

Qualifications

• Bachelor’s degree preferred; 4+ years in invoicing, accounting or finance may substitute.
• Experience with invoicing, budgets, forecasts and financial reports.
• Proficiency with Excel formulas and pivot tables.
• Strong communication and problem-solving skills.

Responsibilities

• Ensures Health and Safety is the number one goal by following policies, processes, and acting in a safe manner at all times.
• Responsible for daily completion of tasks related to the Quote to Cash process: Worksheet review, daily billing/invoicing, customer PO management, customer contract compliance, vendor PO management, cash application, collections, etc.
• Responsible for daily payroll reconciliation, vendor purchase order management, billing/invoicing and monthly financial closeout for assigned branch/area.
• Lead frontline processes by ensuring accurate time entry detail, validating and approving hours worked, resolving discrepancies with employees and supervisors, and preparing all data for timely payroll processing. Lead branches in the financial close process/questions (making sure revenue/cost is accrued, ensuring accuracy of Profit and Loss statements)
• First point of contact to assist and support resolution of escalated issues for Revenue (Quote to Cash) compliance needs (Ex: Credit & Rebill, Contract Pricing, Non-Con, IP, No-Show)
• Meet requirements of Key Performance Indicators (KPI's) of branch administration functions, such as DSO, Accruals, Vendor invoice, payroll, monthly close and other reconciliations. Support Facility and Customer initiatives and events as needed (Large event, New large customer)
• Assist branches in financial close process/questions (making sure revenue/cost is accrued, scrubbing P&L’s)
• This specific position opening requires the District Administrator to report to the Customer site on a daily basis (M-F) in Commerce City, CO. Candidate must possess a valid driver’s license and have reliable transportation. Remote or Hybrid work are not options for this opportunity.

Skills

Microsoft Office Suite

Excel

Pivot tables

Word

PowerPoint

Outlook

Education

Bachelor's degree (business, management, accounting or finance)

Job description

HPC-Industrial, powered by Clean Harbors, is seeking a District Administrator to support daily payroll reconciliation, invoicing, and monthly financial close for assigned branches. This role demands strict adherence to safety policies and efficient back-office operations in Commerce City, CO.

The successful candidate will manage vendor POs, customer contracts, and time-entry processes while ensuring timely payroll and accurate revenue/cost reporting.