District Admin & Payroll/Billing Lead

Clean Harbors, Inc.; Louisiana, Northern (MO, KY); Hybrid; USD 19,000 - 51,000; Full time

Benefits offered by this job

Health benefits after 30 days

Employee Stock Purchase Plan

Group 401K with company match

Tuition reimbursement

Growth opportunities

Job summary

HPC Industrial, powered by Clean Harbors, is seeking a District Administrator to manage daily payroll reconciliation, vendor POs, invoicing, and monthly financial close for the assigned branches. This on-site role in Westlake LA requires a strong back-office focus and close collaboration with the Customer site team.

Preferred candidates hold a business/finance degree with 4+ years in invoicing, budgeting, forecasts, and financial reports. Proficiency in MS Office, especially Excel, is essential.

Qualifications

• Bachelor’s degree in business, management, accounting or finance preferred.
• 4+ years in invoicing, accounting or finance.
• Experience preparing invoices and managing budgets, forecasts and financial reports.
• Proficient with Excel, formulas, and pivot tables.

Responsibilities

• Ensures Health and Safety is the number one goal by following policies and acting safely.
• Manage daily Quote to Cash: worksheet review, billing/invoicing, customer PO management, contract compliance, vendor PO management, cash application, collections.
• Oversee daily payroll reconciliation, vendor PO management, billing/invoicing and monthly financial closeout for assigned branch.
• Lead time entry accuracy, approve hours, resolve discrepancies, and prepare data for payroll processing; support revenue close and KPI targets.
• Act as first point of contact for escalated Revenue (Q2C) issues (Credit & Rebill, Contract Pricing, Non-Con, IP, No-Show).
• Support branch close processes and KPI targets (DSO, accruals, vendor invoices, payroll).
• This role reports to the Customer site daily (M-F) in Westlake LA; no remote or hybrid options.

Skills

Strong communication

Problem solving

Travel 30%

Education

Bachelor's degree

Tools

MS Office

Job description

HPC Industrial, powered by Clean Harbors, is seeking a District Administrator to manage daily payroll reconciliation, vendor POs, invoicing, and monthly financial close for the assigned branches. This on-site role in Westlake LA requires a strong back-office focus and close collaboration with the Customer site team.

Preferred candidates hold a business/finance degree with 4+ years in invoicing, budgeting, forecasts, and financial reports. Proficiency in MS Office, especially Excel, is essential.