Distribution Customer Service Specialist | Flexible Shifts & Pay

NFI; South Bend (IN); On-site; USD 26,000 - 32,000; Full time

Job summary

NFI in Indiana is seeking a Distribution Customer Service Representative to handle inquiries, process orders, and manage shipping documentation in a fast-paced environment at our Indiana facility.

You will coordinate with Traffic and Operations, liaise with warehouse and customers, and ensure accurate invoicing and timely communication. Strong MS Office and shipping software skills, plus flexibility for shifts, are required.

Qualifications

• HS diploma or equivalent required.
• Strong computer knowledge including MS Office.
• Basic typing skills.
• Familiarity with 10-key.
• Shipping software systems including UPS and Federal Express.
• Excellent oral and written communication skills.
• Excellent customer service skills.
• Must be able to work irregular or extended hours including nights, weekends and potentially holidays as needed.
• Shift details and corresponding hourly rates are listed.

Responsibilities

• Interacts in a good working relationship with customers by responding to all inquiries and complaints concerning work orders, invoices, shipments, inventory counts, etc. in a courteous and effective manner
• Processes and inputs all customer orders
• Produces stock reports to check for product availability
• Produces all related paperwork and necessary information required for customer work orders
• Coordinates special and last minute shipping requests with the Traffic and Operations Departments, expediting any order as necessary
• Provides follow up with other departments to ensure service standards are being met
• Assures proper invoicing of accounts by verifying computer generated invoices
• Prepares shipping and tracing information to customers as required
• Maintains damage records and back order logs
• Communicates customer feedback to management including any signs of dissatisfaction
• Acts as a liaison between the warehouse and the customer in administration of the accounts and between the office and customers regarding invoicing and credit changes
• Oversees all paperwork associated with orders and maintain the corresponding files
• Maintains current and accurate procedure manual, which details the processing requirements for each account

Skills

Customer service

Communication skills

Computer skills

Typing

10-key

Shipping software (UPS/FedEx)

Ability to work irregular hours

Education

HS diploma or equivalent

Tools

MS Office

Shipping software (UPS, FedEx)

Job description

NFI in Indiana is seeking a Distribution Customer Service Representative to handle inquiries, process orders, and manage shipping documentation in a fast-paced environment at our Indiana facility.

You will coordinate with Traffic and Operations, liaise with warehouse and customers, and ensure accurate invoicing and timely communication. Strong MS Office and shipping software skills, plus flexibility for shifts, are required.