Dispatch & Admin Specialist – Fast-Paced Construction

Acme Barricades; Jacksonville (FL); On-site; USD 35,000 - 48,000; Full time

Job summary

Acme Barricades in Jacksonville, FL is seeking an Administrative Assistant/Dispatch to support office operations, customer service, and field dispatch in a fast-paced environment.

The role covers clerical tasks, payroll-related reporting, coordinating deliveries, data entry, and liaison with corporate office and branch management. Applicants should have 2+ years in admin in industrial settings and a high school diploma; strong communication and organization are essential.

Qualifications

• 2+ years in admin within construction/manufacturing/dispatch.
• Experience with timesheets and payroll documentation.
• Customer service orientation and professional communication.
• High school diploma or equivalent.

Responsibilities

• Prepare sales quotes for customers.
• Review drivers' daily activity sheets and payroll paperwork.
• Report hours for certified payroll and address violations.
• Coordinate deliveries/pickups with Operations Manager.
• Order safety supplies and MOT supplies as needed.
• Answer phones and provide information about Maintenance of Traffic Services.
• Relay orders to in-house Operations Manager.
• Process customer requests for service or equipment and address questions or complaints.
• Prepare daily work and run schedules.
• Update customer accounts and data entry into systems.
• Dispatch orders to managers and field staff.
• Billing: review invoices and quotes; assist with billing.
• Employee safety: assist with meetings and benefits portals.

Skills

Administrative experience in admin/ops

Timesheets and payroll exposure

Customer service oriented

High School Diploma

Education

High School Diploma

Job description

Acme Barricades in Jacksonville, FL is seeking an Administrative Assistant/Dispatch to support office operations, customer service, and field dispatch in a fast-paced environment.

The role covers clerical tasks, payroll-related reporting, coordinating deliveries, data entry, and liaison with corporate office and branch management. Applicants should have 2+ years in admin in industrial settings and a high school diploma; strong communication and organization are essential.