Dispatch & Field Ops Admin Assistant (Hybrid)

George-J.-Igel-; Columbus (OH); Hybrid; USD 36,000 - 54,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Short-Term Disability

Long-Term Disability

Life Insurance

401K Match

401K Profit Sharing

Professional Development

Tuition Assistance

Paid Vacation

Sick Time and Holidays

Paid Parental Leave

Job summary

George J. Igel & Co., Inc. is seeking an Administrative Assistant to support Field Operations and the dispatch unit with a range of administrative tasks.

You will handle data entry, ticket processing, invoicing coordination, and regular communication with field leadership and subcontractors. This primarily in-person role offers hybrid work capabilities in Columbus, OH and requires a high school diploma or GED with 1–2 years of administrative experience.

Qualifications

• High School Diploma or GED preferred.
• 1-2 years of administrative experience preferred.
• Must pass a drug screening per company policy.
• MVR must meet company eligibility requirements.

Responsibilities

• Supports trucking and backend operational workflows.
• Collects, receives, sorts, and processes trucking tickets.
• Matches tickets to invoices, verifies accuracy and resolves discrepancies.
• Codes tickets and invoices from vendors and subcontractors.
• Communicates with field leadership, PM, subcontractors, and brokers about tickets and invoicing.
• Acts as a backup to Dispatch and supports field operations as needed.
• Assists with administrative tasks, Dispatch including data entry, report generation, and documentation.
• Tracks subcontracted trucking usage and paving-related costs.
• Supports contract-related documents for trucking vendors.
• Responds to inquiries from accounting and resolves AP discrepancies.
• Attends meetings related to trucking, field ops, or admin processes.
• Adheres to all company policies and procedures.
• Performs other duties as assigned.

Skills

Scheduling & Dispatching

Microsoft Office

Grammar & Punctuation

Communication

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

George J. Igel & Co., Inc. is seeking an Administrative Assistant to support Field Operations and the dispatch unit with a range of administrative tasks.

You will handle data entry, ticket processing, invoicing coordination, and regular communication with field leadership and subcontractors. This primarily in-person role offers hybrid work capabilities in Columbus, OH and requires a high school diploma or GED with 1–2 years of administrative experience.