Digital Document & Print Operations Specialist

Forrest Solutions LLC; Indianapolis (IN); On-site; USD 21,000 - 29,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

Job summary

Opensity Solutions is seeking a Digital Document Specialist to handle print production, mail services, and records management. You will ensure high-quality print materials, manage document flows, and support scanning workflows while safeguarding confidential information.

The role requires at least a year of experience, a high school diploma, and proficiency with Microsoft Office. It offers competitive compensation and benefits, with a strong emphasis on accuracy and client service.

Qualifications

• High school diploma or equivalent required, minimum 1 year experience.
• Ability to understand client inquiries and provide effective responses.
• Experience using Microsoft Office applications.
• Maintain confidentiality and security of client information.
• Ability to lift or move 40 lbs and handle material handling tasks.

Responsibilities

• Operate and maintain various printing equipment to fulfill print requests.
• Review and prioritize print jobs, optimizing workflows for efficiency.
• Ensure color calibration and print quality consistency.
• Execute mail services, sorting and distributing interoffice mail.
• Identify legal documents and process by document type and policy.
• Sort incoming records for scanning; prep for digitization.
• Save and organize documents in the firm's Document Management System.
• Support destruction of documents per Records Manager guidance.
• Maintain highest confidentiality of firm records and files.
• Quality check printed materials for accuracy and branding.
• Collaborate with clients to review proofs before finalizing orders.
• Provide excellent customer service and timely job status updates.

Skills

Data entry

Customer service

Confidentiality

Team player

Physical ability

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Opensity Solutions is seeking a Digital Document Specialist to handle print production, mail services, and records management. You will ensure high-quality print materials, manage document flows, and support scanning workflows while safeguarding confidential information.

The role requires at least a year of experience, a high school diploma, and proficiency with Microsoft Office. It offers competitive compensation and benefits, with a strong emphasis on accuracy and client service.