Detail-Oriented Office & Admin Assistant

Independent Stave Company; Morehead (KY); On-site; USD 21,000 - 29,000; Full time

Job summary

Independent Stave Company is seeking an Office Assistant to perform routine clerical and administrative duties in an office environment. The role involves preparing, filing, and maintaining records, entering and verifying information, answering phones, greeting visitors, and supporting day-to-day office operations.

The ideal candidate is organized, professional, dependable, and able to handle confidential information with discretion.

Qualifications

• High school diploma or equivalent required.
• Previous office, administrative, clerical, customer service, accounting, payroll, or HR support experience preferred.
• Basic computer skills and ability to learn company systems and procedures.
• Proficiency with Microsoft Office programs such as Outlook, Word, and Excel preferred.
• Strong attention to detail and ability to maintain accurate records.
• Good verbal and written communication skills.
• Ability to organize work, manage multiple priorities, and complete tasks in a timely manner.
• Professional, dependable, and able to maintain confidentiality.
• Ability to work independently while also contributing to a team environment.
• Experience with UKG, Paycor, Microsoft Dynamics GP, or similar business systems is a plus.

Responsibilities

• Perform routine clerical and administrative tasks to support daily office operations.
• Prepare, organize, file, and maintain physical and electronic records, forms, and documents.
• Enter, update, and verify information in company databases, tracking systems, spreadsheets, or other business systems.
• Compile information, complete basic calculations, and check records for accuracy and completeness.
• Answer phones, respond to emails, greet visitors, and direct requests to the appropriate person or department.
• Retrieve documents, provide information, and assist internal and external customers in a professional and timely manner.
• Sort and distribute mail, prepare outgoing mail, copy documents, scan files, and assist with general office correspondence.
• Monitor office supplies and notify the appropriate person when items need to be reordered.
• Assist with scheduling meetings, preparing materials, and supporting office events or employee activities as needed.
• Maintain confidentiality of employee, customer, vendor, and company information.
• Work cooperatively with supervisors, coworkers, vendors, and visitors while representing Commonwealth Cooperage and ISC in a professional manner.
• Support safety, quality, and compliance expectations by following company policies and procedures.
• Perform other duties as assigned.

Skills

Attention to detail

Verbal and written communication

Organization and multitasking

Confidentiality

Independent and team work

Customer service experience

Education

High school diploma or equivalent

Tools

Microsoft Office

Outlook

Word

Excel

Job description

Independent Stave Company is seeking an Office Assistant to perform routine clerical and administrative duties in an office environment. The role involves preparing, filing, and maintaining records, entering and verifying information, answering phones, greeting visitors, and supporting day-to-day office operations.

The ideal candidate is organized, professional, dependable, and able to handle confidential information with discretion.